Fitness, Beauty & Wellness
Fitness, Beauty & Wellness automation templates, page 4
242 ready-made workflows for Fitness, Beauty & Wellness. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: Slack, Gmail and Google Sheets.
Automated iClassPro Camp Enrollment Reports
Every Monday, WebRun pulls the upcoming camp week's enrollment numbers from iClassPro, compiles them into a Google Sheet by day and age group, and posts a capacity summary to Slack so staff can plan coaches and supplies.
Automated LongevityEHR Member Win Back Drafts
Every Monday, WebRun opens LongevityEHR, finds members who canceled in the past 90 days, logs each to a Google Sheets tracker with their prior tier and reason for leaving, and drafts a personalized Mailchimp win back email for each, left unsent for your team to review.
Automated Vein Clinic Preauthorization Alerts
WebRun checks 1st Providers Choice each morning for scheduled procedures whose insurance preauthorization is still pending, denied, or expiring, logs each one to Google Sheets, and emails your billing coordinator an Outlook alert so follow-up starts before the visit.
Automated HelmBot Daily Cryo Revenue Digest
Every morning, WebRun opens HelmBot to pull yesterday's completed sessions, logs revenue by session type to a Google Sheet, and posts a short recap to Slack so you know how the studio performed before you even open the door.
Automated Mangomint No Show Rebooking Drafts
Every morning, WebRun finds yesterday's no-shows and late cancellations in Mangomint, drafts a friendly rebooking email for each client, and pings your front desk on Telegram with the queue to review.
Automated PatientNow Patient Win-Back Emails
WebRun checks PatientNow every Monday for patients who haven't had a visit or refill in 45 days, logs each lapsed patient to a Google Sheet, and drafts a Mailchimp win-back email offering to help them restart, left unsent for your team to review.
Automated PracticeQ Drip Credit Reminders
Every Monday, WebRun checks Stripe for clients with unused drip credit balances, matches them against PracticeQ visit history, and drafts a friendly reminder text for each through Twilio.
Automated AestheticsPro Daily Revenue Digest
Every night, WebRun tallies the day's treatments and payments in AestheticsPro, reconciles the total against QuickBooks, and posts a clear revenue recap to Slack before you close up.
Automated iClassPro Birthday Party Confirmations
When a new birthday party is booked in iClassPro, WebRun blocks the party room and coach on the gym's Google Calendar and drafts a confirmation email with the package details for staff to review and send.
Automated LongevityEHR Biomarker Trend Report
Every Monday, WebRun opens LongevityEHR, compares each member's newest biomarker panel to their last one, flags any marker moving the wrong direction, and posts a ranked digest to Slack so your clinical team knows who needs outreach first.
Automated Vein Clinic Ultrasound Recheck Reminders
WebRun checks 1st Providers Choice each morning for patients due a follow-up or post-procedure surveillance ultrasound, confirms there's no appointment already on Google Calendar, and drafts a friendly reminder email in Outlook for the front desk to review and send.
Automated HelmBot Cryo Chamber Service Alerts
Every night, WebRun opens HelmBot to total each cryo chamber's session cycles for the day, logs running totals against the manufacturer's service schedule in a Google Sheet, and pings the ops team on Telegram when a chamber is due for service.
Automated Mangomint Client Winback Drafts
Every Monday, WebRun finds clients in Mangomint who have not booked a session in four months, drafts a personalized WhatsApp winback message with an incentive, and pings your manager on Telegram with the queue.
Automated PatientNow GLP-1 Refill Reminders
WebRun checks PatientNow each morning for patients due for their next semaglutide or tirzepatide refill, drafts a personalized reminder for each in Gmail, and leaves every draft unsent for your staff to review and send.
Automated PracticeQ IV Drip Appointment Digest
Every morning, WebRun pulls today's booked IV drip appointments from PracticeQ, logs them to a Google Sheet, and posts the day's schedule to your team in Slack.
Automated AestheticsPro Botox Touchup Reminders
Every morning, WebRun finds patients in AestheticsPro whose Botox is due for a touchup, drafts a friendly reminder for each, and leaves every draft in Gmail for your front desk to review before sending.
Automated iClassPro Belt Progression Alerts
Every night, WebRun checks iClassPro for belt or rank level ups coaches logged that day, drafts a congratulations text for each family in Twilio, and posts the day's promotions to Slack so coaches can see who leveled up.
Automated LongevityEHR Physical Exam Reminders
Every Monday, WebRun opens LongevityEHR, finds members due or overdue for their annual physical, and drafts a personalized Mailchimp reminder for each, leaving every message unsent for your team to review before it reaches a member.
Automated Compression Stocking Follow-Ups
WebRun checks 1st Providers Choice each week for patients whose post-procedure compression stocking course is ending, and drafts a friendly follow-up email in Outlook asking about fit and whether a replacement pair is needed, left unsent for staff review.
Automated HelmBot Corporate Partner Check-Ins
Every Monday, WebRun opens HelmBot to review each corporate wellness partner's employee usage, checks QuickBooks Online for their invoice and payment status, and drafts a check-in email in Gmail for your account manager to personalize and send.
Automated Mangomint Package Expiry Reminders
Every morning, WebRun finds clients with a prepaid laser package expiring within 30 days in Mangomint, drafts a personalized Klaviyo reminder to book their remaining sessions, and logs the queue to Google Sheets.
Automated PatientNow Before and After Photo Reports
WebRun scans PatientNow every Monday for patients who crossed a body weight loss milestone with before and after photos on file, logs each to a Google Sheet, and drafts a permission request in Mailchimp asking if they'd like to be featured.
Automated PracticeQ Corporate Event Booking Drafts
When a corporate or group event request comes into PracticeQ, WebRun drafts a booking confirmation email and a deposit invoice in Stripe, then leaves both for your events coordinator to review before anything goes out.
Automated AestheticsPro Photo Consent Checklist
Every night, WebRun checks AestheticsPro for treatment photos taken that day, cross checks each patient's signed photo release, logs any gap to Google Sheets, and flags it to your team in Slack before the photo is used anywhere.
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