Optical labs

Optical labs automation templates

11 ready-made workflows for Optical labs. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: Ocuco Innovations, Slack and Gmail.

Optical labs
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Automated Account Order Backlog Summary
WebRun compiles each eyecare account's open and in-progress jobs from Ocuco Innovations, drafts a personalized backlog summary in Outlook per account, and posts your account managers a Slack rollup of which accounts have aging jobs.
Ocuco InnovationsOutlookSlack
Automated Lens Remake Warranty Check
WebRun reviews remake requests in Ocuco Innovations against the original job date and coating warranty, builds a Google Sheet worklist marking each as warranty or chargeable, and drafts an Outlook reply to the account.
Ocuco InnovationsGoogle SheetsOutlook
Automated Optical Lab Throughput Report
WebRun pulls the day's production numbers from Ocuco Innovations each night, logs jobs started, finished, shipped, and remade to a Google Sheet, and posts your managers a Slack throughput report.
Ocuco InnovationsGoogle SheetsSlack
Automated Rush Lab Order Escalation
WebRun watches rush and same-day jobs in Ocuco Innovations, and when one is falling behind its deadline it drafts an SMS to the assigned lead via Twilio and escalates it in Slack so the job gets pushed to the front.
Ocuco InnovationsTwilioSlack
Automated Lab Blank Reorder Alerts
WebRun checks frame and lens blank stock in Ocuco Innovations each morning, flags anything below its reorder point, drafts a purchase order email per supplier, and posts a Slack summary of what to reorder.
Ocuco InnovationsGmailSlack
Automated Lab Account AR Digest
WebRun pulls past-due account invoices from QuickBooks each Monday, cross-references recent job volume in Ocuco Innovations, drafts a polite reminder per account, and posts your finance team a prioritized AR digest in Slack.
Ocuco InnovationsQuickBooksSlack
Automated Lab Shipment Tracking Notices
WebRun matches finished jobs in Ocuco Innovations to their ShipStation shipments, then drafts a shipped notification with tracking for each eyecare account for your team to approve and send.
Ocuco InnovationsShipStationGmail
Automated Lab Surfacing Bottleneck Alerts
WebRun checks the surfacing queue in Ocuco Innovations each hour, compares wait times and job counts against your targets, and alerts your lab leads in Microsoft Teams the moment a stage starts to back up.
Ocuco InnovationsMicrosoft TeamsSlack
Automated Optical Lab Remake Tracking
WebRun watches Ocuco Innovations for jobs marked as breakage or remake, logs each one to a Google Sheet with its cause, and posts a Slack alert so production can rework it fast and spot recurring quality issues.
Ocuco InnovationsGoogle SheetsSlack
Automated Optical Lab Job Status Updates
WebRun tracks each open lab job in Ocuco Innovations, and when a job moves to a new stage it drafts a status update email to the ordering optometry practice for your team to approve and send.
Ocuco InnovationsGmailSlack
Automated Rx Lab Order Validation
WebRun checks each incoming Rx lab order in Ocuco Innovations for missing measurements, invalid lens combinations, and account details, then flags anything incomplete in Slack before the job reaches the lab floor.
Ocuco InnovationsGmailSlack

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