Smoke and vape shops

Smoke and vape shops automation templates

12 ready-made workflows for Smoke and vape shops. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: KORONA POS, Slack and Google Sheets.

Smoke and vape shops
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Automated Smoke Shop Shift Coverage Alerts
Every morning, WebRun checks your Google Calendar shift schedule for open or uncovered shifts in the next 48 hours, identifies gaps, and sends a Slack alert to the manager so coverage can be arranged before the store opens short-staffed.
KORONA POSGoogle CalendarSlack
Automated Smoke Shop Review Request SMS
Each morning, WebRun finds yesterday's completed transactions in KORONA POS, drafts a friendly review request SMS for each customer who opted in, and queues them in Twilio for your approval before sending.
KORONA POSTwilio
KORONA POS Automated Refund Exception Alerts
Every morning, WebRun reviews refunds processed in KORONA POS the prior day, identifies any that fall outside your policy rules such as over-limit amounts or missing reason codes, and sends a Telegram alert to the manager so exceptions are reviewed before they become a pattern.
KORONA POSTelegram
Automated PACT Act Vape Sales Report Prep
On the first of each month, WebRun pulls all qualifying vape and tobacco sales from KORONA POS, organises them by product type and state, and exports a formatted report to Google Sheets so your compliance team has the data ready for PACT Act reporting.
KORONA POSGoogle Sheets
KORONA POS Automated New Product Launch Checklist
When a new SKU is added in KORONA POS, WebRun works through a launch checklist: confirming the product record is complete, logging it in Google Sheets, and posting a setup reminder to Slack so nothing is missed before it hits the floor.
KORONA POSGoogle SheetsSlack
Automated Smoke Shop Negative Review Response Drafts
Every morning, WebRun scans your Google Business Profile for new 1 and 2-star reviews, drafts a professional owner response for each, and sends them to Gmail as drafts so you can edit and post with one click.
KORONA POSGoogle Business ProfileGmail
KORONA POS Automated Loyalty Winback Emails
Every Monday, WebRun finds loyalty members in KORONA POS who haven't visited in 60 days, drafts a personalised winback email for each, and queues them in Mailchimp for your review before sending.
KORONA POSMailchimp
KORONA POS Automatic Low-Stock Reorder Alerts
Every morning, WebRun checks KORONA POS stock levels against your reorder points and sends a Telegram message listing every SKU that needs replenishing today.
KORONA POSTelegram
KORONA POS Automated Gift Card Liability Tracking
Every Monday, WebRun pulls the outstanding gift card balances from KORONA POS, calculates total unredeemed liability, and appends a summary row to a Google Sheet so your bookkeeper always has an up-to-date liability figure for the books.
KORONA POSGoogle Sheets
KORONA POS Automated End-of-Day Reconciliation
Every evening, WebRun pulls the KORONA POS end-of-day report, compares expected cash to the blind drop count, flags any discrepancy, and posts the reconciliation summary to a Google Sheet.
KORONA POSGoogle Sheets
KORONA POS Automated Daily Sales Digest
Every evening, WebRun pulls the day's totals from KORONA POS, formats a clean summary by category, and posts it to your Slack channel so you always know where you stand.
KORONA POSSlack
KORONA POS Automated Age-Verification Compliance Alerts
Every morning, WebRun scans KORONA POS for tobacco and vape transactions where the age-verification prompt was bypassed or skipped, and posts a flagged compliance report to Slack so management can act before a fine lands.
KORONA POSSlack

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