ABA therapy

ABA therapy automation templates

13 ready-made workflows for ABA therapy. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: CentralReach, Slack and Google Sheets.

ABA therapy
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Automated ABA Unbilled Sessions Worklist
WebRun scans CentralReach every morning for sessions delivered but not yet billed, builds a worklist by therapist and payer, and posts it to Slack so your billing team can close out revenue before the billing window closes.
CentralReachGoogle SheetsSlack
Automated ABA Treatment Plan Review Reminders
WebRun checks treatment plan review dates in CentralReach each week, flags clients whose plans are due for review within 30 days, posts an internal worklist to Slack, and drafts family notification messages for BCBA review.
CentralReachGoogle SheetsSlack+1
Automated RBT Supervision Hours Tracking
WebRun checks CentralReach each week for RBTs whose monthly supervision hours are falling behind the BACB requirement, logs the shortfalls to a Google Sheet, and posts a digest to Slack so supervising BCBAs can close the gap before month-end.
CentralReachGoogle SheetsSlack
Automated ABA Staff Billable Utilization Report
WebRun pulls session and scheduling data from CentralReach each Monday, calculates billable utilization by therapist, and posts a weekly digest to Slack so clinical leadership can spot underutilization and rebalance caseloads before it affects revenue.
CentralReachGoogle SheetsSlack
Automated ABA Session Note Completion Reminders
WebRun checks CentralReach each evening for sessions delivered but not yet documented, compiles a list of missing notes by therapist, and drafts reminder messages for your clinical director to review and send.
CentralReachSlackGmail
Automated RBT BCBA Credential Expiry Tracking
WebRun checks your staff credential records in CentralReach each week, flags any RBT or BCBA certifications expiring within 60 days, posts an internal digest to Slack, and drafts renewal reminder messages for your HR lead to review.
CentralReachGoogle SheetsSlack+1
Automated ABA Parent Progress Update Drafts
WebRun pulls session data and goal progress from CentralReach each week, drafts a parent-friendly progress summary for each active client, and queues the messages in Gmail for your BCBAs to review before sending.
CentralReachGmailSlack
Automated ABA No-Show and Cancellation Report
WebRun pulls no-show and cancellation data from CentralReach each Monday, calculates rates by therapist and client, and posts a weekly report to Slack so your clinical team can spot attendance patterns and take action before they affect authorizations.
CentralReachGoogle SheetsSlack
Automated ABA Intake Waitlist Routing
WebRun reviews new intake submissions and your waitlist in CentralReach each morning, matches open slots to eligible clients, and posts a routing digest to Slack so your intake coordinator always knows who to contact next.
CentralReachGoogle SheetsSlack
Automated ABA Claim Denial Worklist
WebRun pulls denied and rejected claims from CentralReach each morning, groups them by denial reason and payer, and posts a prioritized worklist to Slack so your billing team can begin appeals before the deadline passes.
CentralReachGoogle SheetsSlack
Automated ABA Canceled Session Makeup Scheduling
WebRun reviews canceled sessions in CentralReach each morning, identifies clients who need makeup appointments, and drafts family outreach messages for your scheduling team to review and send.
CentralReachGoogle SheetsGmail
Automated ABA Authorization Units Burn-Rate Alerts
WebRun reviews authorized and used units in CentralReach each morning, calculates burn rates for each active client, and posts a Slack alert when a client is on track to exhaust units early or to drastically underutilize their authorization.
CentralReachGoogle SheetsSlack
Automated ABA Authorization Expiry Tracking
WebRun checks your active authorizations in CentralReach every morning, flags any expiring within 30 days, and posts a worklist to Slack while drafting renewal request letters for your billing team to review.
CentralReachGoogle SheetsSlack

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