Automated ABA Claim Denial Worklist
Every morning, WebRun opens CentralReach, pulls all denied and rejected ABA claims, groups them by denial reason code and payer, logs a sortable worklist to Google Sheets, and posts a Slack digest so your billing team can prioritize appeals before the window closes.
How do I automatically track and prioritize ABA claim denials for appeal?
WebRun opens CentralReach every morning and pulls all denied and rejected ABA claims not yet appealed. It groups them by denial reason code and appeal deadline in a Google Sheet, then posts your billing team a Slack digest with total denials, revenue at risk, and the top reason codes, so appeals are filed before windows close.
- No denial appeal window expires unnoticed because the list is reviewed every morning
- Billing team sees a denial count and revenue at risk in Slack within seconds of the morning run
- Common denial reason patterns surface quickly so systemic billing errors can be fixed at the source
Built for ABA billing specialists · BCBA clinic owners · ABA revenue cycle managers · behavioral health billing teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.centralreach.comin a real browser with your saved login - no setup, no API keys. -
1
CentralReach - pull denied and rejected claims
centralreach.com
WebRun opens CentralReach to pull denied and rejected claims. - Open CentralReach and navigate to claims or remittance management
- Filter for claims with a denied or rejected status not yet appealed or corrected
- Capture the claim number, client initials, payer, denial reason code, denial date, service date, and billed amount
- Note the payer's appeal window deadline based on the denial date
Done when Every unworked denied or rejected claim is listed with its denial reason, payer, and appeal deadline.
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2
Google Sheets - build the denial worklist
google.com
WebRun opens Google Sheets to build the denial worklist. - Open the Claim Denial Worklist sheet
- Append new denial records as rows, avoiding duplicates of claims already in the sheet
- Group rows by denial reason code so common patterns are visible at a glance
- Sort by appeal deadline date, most urgent first, and mark claims within 10 days of deadline
Done when The denial worklist is current, grouped by reason code, and sorted by appeal urgency.
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3
Slack - alert the billing team with denial counts
slack.com
WebRun opens Slack to alert the billing team with denial counts. - Post a daily digest to the billing Slack channel with the total count of open denials and total billed amount at risk
- Break down the top denial reason codes so the team can spot systemic issues
- Flag any claims within 10 days of their appeal deadline and link to the full Google Sheet
Done when The billing team has a Slack summary with denial counts, top reason codes, and urgent appeal flags.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it file appeals or corrected claims automatically?
No. WebRun builds the worklist and surfaces priority records. All appeals, corrected claims, and payer communications are actioned by your billing team after reviewing the list.
How does it determine which denials are highest priority?
It sorts by appeal deadline, putting claims closest to the filing window at the top. It also surfaces claims with the highest billed amounts so revenue at greatest risk is visible first.
What if a denial is already being worked or has been appealed?
Claims with a status updated to in-appeal or corrected in CentralReach will not appear in the next day's worklist. It reads live claim status each morning.
Related templates
Put this on autopilot.
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