Workplace and visitor management

Workplace and visitor management automation templates

12 ready-made workflows for Workplace and visitor management. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: Envoy, Slack and Microsoft Teams.

Workplace and visitor management
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Automated Envoy Visitor Watchlist Alerts
WebRun checks every Envoy sign in against your visitor watchlist and pulls a matching Verkada camera snapshot, then posts an immediate Slack alert to security so a person decides what happens next.
EnvoyVerkadaSlack
Automated Envoy Unhosted Visitor Alerts
WebRun watches Envoy for visitors who have checked in but whose host has not acknowledged them, pings the front desk in Slack right away, and escalates to the office manager in Microsoft Teams if nobody responds.
EnvoySlackMicrosoft Teams
Automated Envoy Room Booking Conflict Alerts
WebRun compares Envoy room bookings against Google Calendar every 15 minutes, catches double bookings and conflicting holds, and posts the office manager a Microsoft Teams alert so someone can resolve it before the meeting starts.
EnvoyGoogle CalendarMicrosoft Teams
Automated Envoy Weekly Occupancy Report
Every Monday, WebRun pulls last week's badge and desk occupancy data from Envoy, logs the daily counts to a Google Sheet, and emails facilities leadership a short report on peak days and underused floors.
EnvoyGoogle SheetsGmail
Automated Envoy Meeting Room Utilization Report
Every Monday, WebRun compares Envoy room bookings against Google Calendar attendance, logs each room's actual utilization to a Google Sheet, and posts facilities a Slack report on which rooms are overbooked, underused, or the wrong size.
EnvoyGoogle CalendarGoogle Sheets+1
Automated Envoy Host Follow Up Reminders
WebRun checks Envoy each hour for hosts who have not acknowledged a waiting visitor, sends a Microsoft Teams nudge, and emails their manager if the visitor is still unacknowledged after 20 minutes.
EnvoyMicrosoft TeamsGmail
Automated Envoy Visitor NDA Expiry Reminders
WebRun checks Envoy each morning for repeat visitors and contractors whose signed NDA has expired, drafts a renewal reminder email for review, and posts compliance a Slack summary of who still needs to resign.
EnvoyGmailSlack
Automated Envoy Emergency Roll Call Drafts
The instant a fire warden starts it, WebRun pulls everyone currently checked into Envoy, pages the on call safety officer through PagerDuty, and drafts a roll call list by floor in Slack for the warden to call out at the assembly point.
EnvoyPagerDutySlack
Automated Envoy Desk No Show Alerts
WebRun checks Envoy each hour for booked desks with no check in, logs the no shows to a Google Sheet, and posts a Slack list of desks that are free to reclaim for walk ins.
EnvoyGoogle SheetsSlack
Automated Envoy Delivery Pickup Reminders
WebRun checks Envoy Deliveries each morning for packages that have not been picked up, messages each recipient a reminder in Microsoft Teams, and logs aging packages to a Google Sheet for the mailroom.
EnvoyMicrosoft TeamsGoogle Sheets
Automated Envoy Visitor Arrival Digest
Every morning, WebRun opens Envoy, pulls today's expected visitors and their hosts, checks each host's Google Calendar for conflicts, and posts a Slack digest so your office knows who is coming in and when.
EnvoyGoogle CalendarSlack
Automated Envoy Badge Access Anomaly Alerts
WebRun cross checks Envoy visitor and employee badge activity against Verkada door access logs each hour, flags after hours entries and re entries without a new sign in, and posts security a Microsoft Teams alert to review.
EnvoyVerkadaMicrosoft Teams

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