Record stores

Record stores automation templates

10 ready-made workflows for Record stores. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: Common Ground, Slack and Google Sheets.

Record stores
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Automated Record Store Sales Digest
Every Monday, WebRun reads last week's sales across your Common Ground store and online channels, ranks your top sellers by title and genre, logs the numbers to a Google Sheet, and posts your team a Slack recap.
Common GroundGoogle SheetsSlack
Automated Wantlist Match Email Drafts
WebRun matches new stock in Common Ground against the titles your customers are hunting for, and drafts a personal we-got-it-in email in Mailchimp for each match, ready for you to review and send.
Common GroundMailchimpSlack
Automated Slow-Mover Markdown Flags
Every week, WebRun finds the records that have sat in your bins the longest without selling, logs them to a Google Sheet with a suggested markdown, and posts your team a Slack shortlist for a pricing decision.
Common GroundGoogle SheetsSlack
Automated Bandcamp Fulfillment Digest
WebRun pulls your unshipped Bandcamp orders, checks each item against your Common Ground stock, and posts your team a Slack pick-and-pack list so every online order gets out the door on time.
Common GroundBandcampSlack
Automated Special Order Pickup Drafts
WebRun watches your special orders in Common Ground, notices when an ordered title is received into stock, and drafts a personal pickup email or text to the customer for you to review and send.
Common GroundGmailTwilio
Automated Record Store Instagram Drafts
Each afternoon, WebRun finds the records you added to Common Ground today, writes a New Arrivals Instagram caption with the titles and prices, and leaves it as a draft with the artwork for you to review and post.
Common GroundInstagramSlack
Automated Record Store Day Preorder Tracking
WebRun tallies your customer Record Store Day reservations, compares them against how many of each title you were allocated, and posts a Slack list of which RSD titles are oversubscribed and which still have copies to sell.
Common GroundGoogle SheetsSlack
Automated Rare Pressing Restock Alerts
WebRun watches the specific rare pressings you want to restock, checks Discogs Marketplace for fresh copies in your target condition and price, and pings you on Telegram the moment one appears so you can grab it before it sells.
Common GroundDiscogsTelegram
Automated Vinyl Trade-In Pricing
When a customer brings in records to sell, WebRun looks up each title's recent Discogs sold prices and your Common Ground stock, then builds a Google Sheet with a suggested buy and resale price per record for your buyer to approve.
Common GroundDiscogsGoogle Sheets
Automated Discogs Listing Sync
Every morning, WebRun compares your Common Ground inventory against your Discogs Marketplace listings, flags titles that sold in store but are still live on Discogs, and posts your team a Slack list of listings to pull or re-price.
Common GroundDiscogsSlack

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