Draft a we-found-it email when a wantlist record lands
Every morning, WebRun opens Common Ground, compares the records you added to stock against your saved customer wantlists, and for each match it drafts a personal we-found-it email in Mailchimp naming the title, condition, and price, then pings your Slack so someone can review and send it before the copy sells.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I alert customers when a record on their wantlist comes in?
WebRun connects new stock to the customers hunting for it. Each morning it compares records added in Common Ground against saved customer wantlists, drafts a personal we-found-it email in Mailchimp for every match naming the title, condition, and price, and posts the matches in Slack for a person to review and send before the copy sells.
- Customers hear about their grail the day it lands in stock
- Each email is personal to one customer and one record
- No customer email sends until a person approves it
Built for record store owners · counter staff · used vinyl dealers · shop email managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
admin.common-ground.ioin a real browser with your saved login - no setup, no API keys. -
1
Common Ground - match new stock to customer wantlists
common-ground.io How to Automate Common Ground
WebRun matches new stock against saved customer wantlists. - Open Common Ground and read the records added to stock recently
- Compare each against your saved customer wantlists by release and pressing
- For every match, capture the customer, the title, its condition grade, and price
- Skip matches you have already alerted the customer about
Done when Every new-stock record that matches a wantlist is paired to its customer.
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2
Mailchimp - draft the we-found-it email
mailchimp.com How to Automate Mailchimp
WebRun drafts a personal we-found-it email and leaves it unsent. - For each match, draft a short personal email naming the record, condition, and price
- Say how long you will hold it and how to come in or reply to claim it
- Prepare it to the matched customer's contact only, not a bulk blast
- Leave every email as a draft for a person to review and send, never sent automatically
Done when A personal we-found-it email is drafted and left unsent for each match.
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3
Slack - flag matches for approval
slack.com How to Automate Slack
WebRun flags each wantlist match in Slack for approval. - Post the day's wantlist matches to your shop Slack channel
- List the customer, the title, and the price so staff can decide who to prioritize
- Ask a team member to review each draft and send it before the copy sells
Done when The team has today's wantlist matches in Slack with drafts ready to send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email my customers without me?
No. WebRun drafts a personal email for each match but leaves it unsent. A person reviews and sends it, so no customer is contacted automatically and you can tweak the wording first.
Is this a bulk email blast?
No. Each draft goes to the single customer whose wantlist matched, naming the exact record they wanted. It is a one-to-one note, not a mass campaign, so it reads personal.
How does it avoid re-alerting the same customer?
It records which wantlist matches it has already drafted and skips them on later runs, so a customer is not emailed twice about the same copy sitting in stock.
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