Clinical research sites

Clinical research sites automation templates

13 ready-made workflows for Clinical research sites. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: RealTime-CTMS, Google Sheets and Slack.

Clinical research sites
All categories
Automated GCP and CITI Training Expiry Tracking
WebRun checks your team's GCP and CITI training records in RealTime-CTMS weekly, flags anyone with a certification expiring within 60 days, and posts a renewal list to Slack for your site manager.
RealTime-CTMSSlackMailchimp
Automated Sponsor Invoice Follow-Up for Research Sites
WebRun finds unpaid sponsor invoices in RealTime-CTMS each week, drafts a polite payment follow-up email for your finance team to review, and logs each chase in QuickBooks.
RealTime-CTMSQuickBooksGmail
Automated Clinical Trial Results Routing
When new lab or visit results are recorded in RealTime-CTMS, WebRun checks for out-of-range values, routes critical findings to the PI via Slack, and creates a review task for the coordinator, all without exposing PHI externally.
RealTime-CTMSSlackGoogle Sheets
Automated Clinical Trial Referral Tracking
WebRun checks RealTime-CTMS daily for newly added referrals from physician offices, registries, and recruitment vendors, logs each in a unified tracking sheet, and alerts the recruitment team in Slack when a referral goes cold after 5 days without contact.
RealTime-CTMSGoogle SheetsSlack
Automated Clinical Trial Visit Window Reminders
WebRun checks RealTime-CTMS daily for subjects whose protocol visit window closes within the next 5 days and posts a prioritized alert list to Slack so coordinators can act before the deadline.
RealTime-CTMSSlackGoogle Sheets
Automated Clinical Research Staff Utilization Digest
Every Monday, WebRun pulls staff visit and task assignment data from RealTime-CTMS and compiles a utilization digest in Google Sheets, showing who is overloaded and who has capacity, so site leadership can rebalance assignments before burnout hits.
RealTime-CTMSGoogle SheetsSlack
Automated Protocol Amendment IRB Notification Drafts
When a new protocol amendment is received and logged in RealTime-CTMS, WebRun drafts the required IRB notification and staff communication letters for regulatory coordinator review, saving hours of manual document work.
RealTime-CTMSDocuSignGmail
Automated Clinical Trial No-Show Recovery
When a subject misses a scheduled visit, WebRun flags the record in RealTime-CTMS, drafts a rescheduling outreach for coordinator review, and logs the attempt in Google Sheets.
RealTime-CTMSGoogle SheetsGmail
Automated Clinical Trial Monitoring Visit Prep
When a monitoring visit is scheduled, WebRun pulls the outstanding item list from RealTime-CTMS, builds a prep checklist in Google Sheets, and sends the coordination team a Slack briefing with everything that needs to be ready.
RealTime-CTMSGoogle SheetsSlack
Automated IRB Approval Expiry Tracking
WebRun checks your study protocols in RealTime-CTMS weekly, flags any IRB approval expiring within 60 days, and posts a renewal action list to Slack so your regulatory team never gets caught off guard.
RealTime-CTMSSlackGoogle Sheets
Automated Clinical Trial Eligibility Verification Worklist
Every morning, WebRun reviews newly pre-screened subjects in RealTime-CTMS, checks their recorded inclusion and exclusion criteria responses, and builds a prioritized verification worklist in Google Sheets for coordinators.
RealTime-CTMSGoogle SheetsTelegram
Automated Clinical Trial Care Gap Outreach Drafts
WebRun checks RealTime-CTMS weekly for enrolled subjects who are overdue on a protocol-required assessment, drafts a coordinator-approved outreach email for each, and logs every gap in Google Sheets.
RealTime-CTMSGmailGoogle Sheets
Automated Clinical Trial Visit Confirmation Drafts
WebRun checks RealTime-CTMS each afternoon for study visits scheduled in the next 48 hours and drafts a confirmation message for each subject, ready for coordinator review and send.
RealTime-CTMSTwilioGoogle Sheets

Don't see your workflow?

Show WebRun any process once and we'll turn it into an agent that runs it on schedule.