Student housing

Student housing automation templates

12 ready-made workflows for Student housing. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: StarRez, Slack and Gmail.

Student housing
All categories
Automated StarRez Contract Signature Reminders
Every Monday, WebRun checks StarRez for residents who still owe a signed housing contract, confirms the envelope status in DocuSign, and drafts a reminder email in Gmail for your team to review and send.
StarRezDocuSignGmail
Automated StarRez Roommate Conflict Flagging
Every morning, WebRun reviews new roommate matching profiles in StarRez, scores each pairing for lifestyle mismatches, logs the flagged pairs to a tracking sheet, and alerts your RA staff in Microsoft Teams so they can step in early.
StarRezGoogle SheetsMicrosoft Teams
Automated StarRez Waitlist Offer Alerts
Every hour, WebRun checks StarRez for rooms that just opened up, drafts an offer email to the next student on the waitlist for your coordinator to review, and posts the opening to Slack so nothing sits vacant.
StarRezGmailSlack
Automated StarRez Balance Due Reminders
Every Monday, WebRun checks StarRez for residents with a housing balance past due, drafts a payment reminder email in Gmail for your billing team to review, and logs the full collections worklist to a tracking sheet.
StarRezGmailGoogle Sheets
Automated StarRez RA Duty Roster Reminders
Every night before rounds begin, WebRun checks the on-call schedule in Google Calendar against duty log activity in StarRez, reminds the RA on duty in Slack, and flags any uncovered shift to the Residence Director.
StarRezGoogle CalendarSlack
Automated StarRez Occupancy Report
Every night, WebRun pulls occupancy and vacancy counts by hall from StarRez, logs the daily snapshot to a tracking sheet, and posts the report to your housing ops team on Telegram.
StarRezGoogle SheetsTelegram
Automated StarRez Move-Out Damage Charge Drafts
Every morning, WebRun checks StarRez for completed move-out inspections with damage notes, logs an itemized charge estimate to Airtable, and drafts the charge notice email in Gmail for your housing team to review before anything is billed.
StarRezAirtableGmail
Automated StarRez Move-In Checklist Reminders
Every morning during move-in season, WebRun checks StarRez for residents missing checklist items, confirms their move-in time slot in Google Calendar, and drafts a reminder email in Outlook listing exactly what's left to finish.
StarRezGoogle CalendarOutlook
Automated StarRez Maintenance Request Routing
Every few minutes, WebRun checks StarRez for new maintenance requests, opens a routed ticket in Zendesk for the right crew, and texts the on-call tech in Twilio when a request is marked urgent.
StarRezZendeskTwilio
Automated StarRez Application Status Digest
Every morning, WebRun checks StarRez for new and updated housing applications, logs how many are submitted, incomplete, and approved to a tracking sheet, and posts your housing team a status digest in Slack.
StarRezGoogle SheetsSlack
Automated StarRez Conference Housing Digest
Every morning, WebRun checks StarRez for new and updated conference and summer housing bookings, logs each group's headcount and dates to a Trello board, and posts your ops team a Slack digest of what changed.
StarRezTrelloSlack
Automated StarRez Conduct Case Follow-Ups
Every morning, WebRun checks StarRez for conduct incidents awaiting a next step, drafts the follow-up notice in Outlook for the conduct officer to review, and alerts the case owner in Slack so nothing sits unaddressed.
StarRezOutlookSlack

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