Automated StarRez Contract Signature Reminders
Every Monday, WebRun opens StarRez, finds every resident assigned a room but missing a signed contract, checks the envelope status in DocuSign to see who has viewed but not signed, and drafts a personal reminder email in Gmail for your housing team to review and send.
How do I remind residents to sign their housing contract before the deadline?
Every Monday, WebRun checks StarRez for residents assigned a room but missing a signed contract, then confirms each one's envelope status in DocuSign, whether it was never opened, viewed but not signed, or expired. It drafts a personal reminder email in Gmail for every unsigned contract and leaves it unsent, so your team reviews and sends before deadlines slip.
- Unsigned contracts get a drafted reminder every Monday, not just before move-in
- Envelopes viewed but not signed get a firmer nudge than ones never opened
- Your team reviews and sends, so no resident is chased by mistake
Built for university housing offices · residence life administrators · housing contract coordinators · student affairs teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.starrez.comin a real browser with your saved login - no setup, no API keys. -
1
StarRez - find unsigned contracts
starrez.com
WebRun opens StarRez to find unsigned contracts. - Open StarRez and filter assigned residents to those without a completed contract
- Capture the resident's name, hall, room, and contract due date for each
- Skip anyone whose contract deadline is more than 14 days out
Done when Every resident missing a signed contract within 14 days is listed.
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2
DocuSign - check envelope status
docusign.com
WebRun opens DocuSign to check envelope status. - Look up the contract envelope for each listed resident
- Note whether the envelope was never opened, viewed but not signed, or expired
- Flag expired envelopes separately so they can be resent, not just reminded
Done when Each unsigned contract has an envelope status attached.
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3
Gmail - draft the signature reminder
gmail.com
WebRun opens Gmail to draft the signature reminder. - Draft a reminder email for each resident naming their contract due date and a link to sign
- Use a firmer tone for envelopes viewed but not signed than for ones never opened
- Save every reminder as a draft and leave it unsent for your team to review
Done when A ready-to-send reminder draft sits in Gmail for every unsigned contract.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the reminder emails on its own?
No. WebRun drafts every reminder in Gmail and leaves it unsent. Your housing team reviews and sends each one, so no resident gets a reminder without a human checking it first.
How does it know who still needs to sign?
It cross-checks the assigned resident list in StarRez against the live envelope status in DocuSign, so it only reminds residents whose contract is genuinely still unsigned.
What happens to expired envelopes?
Those are flagged separately from a simple reminder, since an expired envelope needs to be resent, not just nudged, and WebRun calls that out so your team can act on it.
Related templates
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