Automated StarRez Occupancy Report
Every night, WebRun opens StarRez, counts occupied, vacant, and offline beds by hall and room type, logs the day's snapshot to a tracking sheet alongside the trend from the day before, and posts the full occupancy report to your housing ops team on Telegram.
How do I get a daily occupancy and vacancy report by hall?
Every night, WebRun opens StarRez and counts occupied, vacant, and offline beds for every hall, broken out by room type, then logs the snapshot to a tracking sheet alongside the change from the day before. It posts the full occupancy report to your housing ops team on Telegram, ranked by vacancy count, so staff know exactly where to focus the next morning.
- Housing ops opens Telegram to tonight's occupancy numbers before the morning huddle
- Vacancies are broken out by room type, not just a single campus-wide number
- Halls with the most vacancies are ranked first so staff focus where it matters
Built for housing operations teams · residence life directors · university housing offices · occupancy management staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.starrez.comin a real browser with your saved login - no setup, no API keys. -
1
StarRez - pull occupancy and vacancy counts
starrez.com
WebRun opens StarRez to pull occupancy and vacancy counts. - Open StarRez and pull bed counts by hall: occupied, vacant, and offline for repairs
- Break out vacancy by room type, single, double, and suite
- Note the change in overall occupancy rate from yesterday
Done when Every hall has today's occupied, vacant, and offline counts.
-
2
Google Sheets - log the daily snapshot
google.com
WebRun opens Google Sheets to log the daily snapshot. - Open the Daily Occupancy Log
- Append today's counts by hall and room type as a new row
Done when The log reflects today's full occupancy snapshot.
-
3
Telegram - post the occupancy report
telegram.org
WebRun opens Telegram to post the occupancy report. - Post the campus-wide occupancy rate and the change from yesterday
- List the halls with the most vacancies first so ops knows where to focus
Done when Housing ops has tonight's occupancy report on Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How current is the occupancy count?
It reflects live StarRez data at the time WebRun runs each night, so the report matches whatever checkouts, cancellations, and assignments were recorded that day.
Does it break vacancies down by room type?
Yes. Each hall's vacancy count is split by room type, single, double, and suite, so ops can see exactly what kind of space is sitting open.
Can it flag a hall that's over capacity?
It reports the occupancy rate for every hall each night, so an over-capacity hall shows up in the same report as a high number rather than needing a separate check.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.