Automated StarRez Move-In Checklist Reminders
Every morning in the weeks before move-in, WebRun opens StarRez, checks each assigned resident's checklist for missing items like insurance, health forms, or key pickup confirmation, reads their scheduled move-in slot in Google Calendar, and drafts a reminder email in Outlook naming exactly what's outstanding before their slot.
How do I remind residents to finish their move-in checklist before their slot?
Every morning before move-in, WebRun checks StarRez for residents with an incomplete checklist, such as a missing insurance upload or health form, then reads each resident's scheduled slot in Google Calendar. It drafts a targeted reminder email in Outlook naming exactly what's outstanding, with near-term move-ins prioritized first, and leaves every draft unsent for your team to review.
- Residents with a near-term move-in slot get reminded first
- Every reminder names the exact missing item, not a generic nudge
- Fully complete checklists are skipped automatically, no wasted reminders
Built for university housing offices · residence life staff · move-in coordinators · student affairs teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.starrez.comin a real browser with your saved login - no setup, no API keys. -
1
StarRez - find incomplete checklists
starrez.com
WebRun opens StarRez to find incomplete checklists. - Open StarRez and pull the move-in checklist status for every assigned resident
- Identify which required items are still incomplete: insurance upload, health form, or agreement
- Skip residents whose checklist is already fully complete
Done when Every resident with an incomplete checklist is listed with the missing items.
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2
Google Calendar - check the move-in slot
calendar.google.com
WebRun opens Google Calendar to check the move-in slot. - Look up each resident's scheduled move-in date and time slot
- Flag anyone with a slot in the next 3 days as urgent
Done when Each incomplete checklist is paired with its move-in slot and urgency.
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3
Outlook - draft the checklist reminder
outlook.com
WebRun opens Outlook to draft the checklist reminder. - Draft a reminder email naming the exact missing items and the move-in slot date
- Put urgent, near-term move-ins at the top of today's draft queue
- Save every reminder as a draft and leave it unsent for the housing team to review
Done when A ready-to-send reminder draft sits in Outlook for every incomplete checklist.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will residents get emailed automatically?
No. WebRun drafts each reminder in Outlook and leaves it unsent. Your housing team reviews and sends every one, so nothing goes to a resident without a human checking it first.
How does it prioritize who to remind first?
It checks each resident's scheduled move-in slot in Google Calendar and puts anyone moving in within 3 days at the top of the draft queue, so urgent cases get reviewed first.
What items does it check for?
It reads whatever your StarRez checklist requires, typically insurance upload, health forms, and signed agreements, and only drafts a reminder for the items still genuinely missing.
Related templates
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