Automated StarRez Move-Out Damage Charge Drafts
Every morning, WebRun opens StarRez, finds move-out inspections completed the day before with damage notes attached, logs an itemized charge estimate to an Airtable board using your standard rate card, and drafts the charge notice email in Gmail, left unsent for your housing team to review and approve before anything is billed.
How do I draft move-out damage charges from inspection notes?
WebRun checks StarRez every morning for move-out inspections with damage notes, logs an itemized estimate to an Airtable board using your standard rate card, and drafts the matching charge notice in Gmail. Every draft is left unsent and unposted, so your housing team reviews and approves the itemized cost before anything is billed to a resident's account.
- Charge estimates are ready the morning after inspection, not weeks later
- Every item is priced against your existing rate card, not guessed
- Nothing is billed to a resident's account until your team approves it
Built for housing operations teams · residence life business offices · move-out inspection staff · student housing billing teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.starrez.comin a real browser with your saved login - no setup, no API keys. -
1
StarRez - find inspections with damage notes
starrez.com
WebRun opens StarRez to find inspections with damage notes. - Open StarRez and filter move-out inspections completed since the last run
- Read the damage notes and condition photos attached to each inspection
- Capture the resident, hall, room, and each specific item noted as damaged
Done when Every inspection with damage notes is listed with its specific items.
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2
Airtable - log the itemized charge estimate
airtable.com
WebRun opens Airtable to log the itemized charge estimate. - Open the Move-Out Damage Charges board
- Add a row per resident, matching each noted item to your standard rate card
- Total the estimated charge and mark the record as pending review
Done when An itemized, priced charge estimate exists for every flagged inspection.
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3
Gmail - draft the charge notice
gmail.com
WebRun opens Gmail to draft the charge notice. - Draft the charge notice email for each resident, itemizing what was noted and the estimated cost
- Save every notice as a draft and leave it unsent for your housing team to review and approve
Done when A draft charge notice sits in Gmail for every resident, awaiting approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it charge the resident's account automatically?
No. WebRun only drafts the itemized charge estimate and the notice email. Nothing is posted to a resident's account or billed until your housing team reviews and approves it.
How does it price each damage item?
It matches each noted item to your standard rate card in Airtable, so the estimate reflects your existing pricing rather than a guess.
What if an inspection has no damage notes?
It's skipped entirely. WebRun only drafts a charge for inspections that actually have damage notes and photos attached in StarRez.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.