Tours and activities

Tours and activities automation templates

12 ready-made workflows for Tours and activities. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: Google Sheets, Gmail and FareHarbor.

Tours and activities
All categories
Automated Tour Weather Cancellation Notices
When a tour is cancelled for weather, WebRun drafts cancellation notices for all affected guests with rebook options and queues them for your approval before sending.
Peek ProGmailGoogle Sheets
Automated Tour Waitlist Seat Fill
When a cancellation opens a seat, WebRun finds the next waitlisted guest in Checkfront, drafts an offer email with a booking link, and queues it for your approval so the seat fills fast.
CheckfrontGmailGoogle Sheets
Automated Tour Review Request Emails
The day after a tour runs, WebRun finds completed bookings in FareHarbor, drafts a personalised review-request email for each guest, and queues the drafts for your approval.
FareHarborGmailGoogle Sheets
Automated OTA Reseller Booking Reconciliation
Every week, WebRun pulls bookings from Xola and cross-checks them against OTA reports in Google Sheets, flags any mismatches or missing commissions, and posts a reconciliation summary to Slack.
XolaGoogle SheetsSlack
Automated Group Tour Inquiry Follow-Up
When a private or group inquiry arrives, WebRun drafts a personalised follow-up email with availability, group pricing, and next steps, and queues it for your review so no lead goes cold.
XolaGmailGoogle Sheets
Automated Tour Pre-Activity Guest Reminders
Every evening, WebRun finds tours running tomorrow in FareHarbor, drafts a personalised reminder for each guest with meeting point and what to bring, and queues the drafts for your review.
FareHarborGmailSlack
Automated Tour Guide Daily Manifest
Every morning, WebRun pulls each guide's bookings from FareHarbor, compiles a manifest with guest names, party sizes, special requests, and meeting points, and posts it to Slack so guides start the day fully briefed.
FareHarborGoogle SheetsSlack
Automated Tour Failed Payment Recovery
Every morning, WebRun finds bookings with a failed payment in FareHarbor, drafts a polite recovery email for each guest with a secure payment link, and queues the drafts for your review.
FareHarborGmailGoogle Sheets
Automated Tour Capacity and Revenue Report
Every Monday, WebRun pulls the week's booking data from Peek Pro, calculates capacity utilisation and revenue by tour type, and posts a summary report to Slack with a full breakdown in Google Sheets.
Peek ProGoogle SheetsSlack
Automated Tour Booking Confirmations
When a booking is made in FareHarbor, WebRun drafts a confirmation email with meeting point, gear list, and what to expect, then queues it for your review before sending.
FareHarborGmailGoogle Sheets
Automated Tour Balance Due Reminders
Every morning, WebRun finds bookings with an unpaid balance due in Checkfront, drafts a polite payment reminder for each guest, and queues the drafts for your review before sending.
CheckfrontGmailGoogle Sheets
Automated Tour Abandoned Booking Recovery
Every morning, WebRun finds incomplete checkouts in Xola, drafts a friendly recovery email for each prospect with a direct link back to their booking, and queues the drafts for your review.
XolaGmailGoogle Sheets

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