Records management

Records management automation templates

11 ready-made workflows for Records management. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: O'Neil Stratus, Slack and Gmail.

Records management
All categories
Automated Shredding Service Reminders for Clients
Before each recurring pickup or destruction service, WebRun drafts a reminder for each client so they can prepare their consoles and containers in time.
O'Neil StratusGmailTwilio
Automated O'Neil Stratus Quote Follow-Ups
WebRun finds quotes sent but not yet accepted in O'Neil Stratus, drafts a polite follow-up for each prospect, and logs the outreach in your pipeline tracker.
O'Neil StratusGmailGoogle Sheets
Automated Records Management Invoice Chasing
WebRun finds past-due invoices in O'Neil Stratus, drafts polite payment reminders for each client, and posts your weekly collections list to Slack.
O'Neil StratusGmailSlack
Automated Records Management Lead Routing
When a new lead inquiry arrives, WebRun reads the service type and location, creates a prospect record in O'Neil Stratus, and routes the lead to the right sales rep in Slack.
O'Neil StratusSlackGoogle Sheets
Automated O'Neil Stratus Daily Job Status Digest
Every morning, WebRun reads all open pickup, retrieval, and destruction jobs in O'Neil Stratus and posts a prioritized daily status digest to your operations team in Slack.
O'Neil StratusSlackGoogle Sheets
Automated Chain-of-Custody Incident Alerts
When a chain-of-custody exception or incident is recorded in O'Neil Stratus, WebRun immediately alerts your operations manager and logs the incident in your tracking sheet.
O'Neil StratusSlackGoogle Sheets
Automated Destruction Authorization Form Follow-Ups
WebRun finds clients with pending destruction authorization forms in O'Neil Stratus, drafts a polite follow-up for each, and keeps your compliance queue clear.
O'Neil StratusGmailTwilio
Automated O'Neil Stratus Client Onboarding
When a new client account is created in O'Neil Stratus, WebRun drafts the welcome email, sets up the client record with default retention codes, and posts the kickoff task list to your operations team in Slack.
O'Neil StratusGmailSlack
Automated Records Management Contract Renewals
WebRun finds service agreements expiring within 60 days in O'Neil Stratus and drafts renewal outreach for each client so your team can follow up before contracts lapse.
O'Neil StratusGmailDocuSign
Automated Retention Schedule Compliance Tracking
WebRun reviews retention schedules in O'Neil Stratus, identifies records that have reached their destruction date, and alerts your compliance team before any record is overdue for review.
O'Neil StratusGoogle SheetsSlack
Automated Records Center Certification Expiry Tracking
WebRun monitors your NAID, AAA, and other facility and staff certifications, alerts your compliance team before anything expires, and logs the status in a shared tracker.
O'Neil StratusGoogle SheetsSlack

Don't see your workflow?

Show WebRun any process once and we'll turn it into an agent that runs it on schedule.