Guest ranches

Guest ranches automation templates

10 ready-made workflows for Guest ranches. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: Flybook, Google Sheets and Gmail.

Guest ranches
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Flybook Automated Cabin Turnover Tracking
Each morning, WebRun reads today's check-outs and check-ins from Flybook, builds a cabin turnover board in Google Sheets showing which cabins need cleaning before arrival, and posts a prioritized status to Telegram for housekeeping.
FlybookGoogle SheetsTelegram
Flybook Automated Pre-Arrival Upsells
Before each stay, WebRun spots ranch weeks in Flybook without popular add-ons, drafts a tailored fly fishing or spa upsell in Gmail with a Stripe pay link, and leaves it for your team to review before offering it to the guest.
FlybookGmailStripe
Flybook Automated Guest Review Requests
The morning after checkout, WebRun finds the ranch weeks that just ended in Flybook, drafts a personal review request in Mailchimp referencing each party's activities, and logs the outreach to a Google Sheet for your team to review and send.
FlybookMailchimpGoogle Sheets
Flybook Automated Guide Scheduling
Each evening, WebRun reads tomorrow's booked activities in Flybook, matches guides by skill and availability, drafts a proposed assignment sheet on Google Calendar, and posts the plan to Slack for your head wrangler to confirm.
FlybookGoogle CalendarSlack
Flybook Automated Weather Ride Rescheduling
Each morning, WebRun checks the day's forecast against the trail rides booked in Flybook, proposes a moved time slot on Google Calendar when conditions are unsafe, and drafts a text alert in Twilio for your team to approve before guests are notified.
FlybookGoogle CalendarTwilio
Flybook Automated Rider Detail Intake
Before each arrival, WebRun finds riders in Flybook missing weight or experience details, drafts a short intake request in Gmail for your team to review, and logs every answer to a Google Sheet the wranglers use to match horses.
FlybookGmailGoogle Sheets
Flybook Automated Riding Waiver Checks
Every morning, WebRun matches arriving Flybook bookings against signed waivers in DocuSign, flags any rider without a completed liability waiver, posts the gap to Slack, and drafts a signing reminder for your team to review.
FlybookDocuSignSlack
Flybook Automated Ranch Balance Reminders
Every morning, WebRun cross-checks Flybook bookings against Stripe payments, finds ranch weeks with a balance still owing before arrival, and drafts a polite reminder in Gmail for your team to review while posting an internal chase list.
FlybookStripeGmail
Flybook Automated Pre-Arrival Reminders
Every morning, WebRun finds ranch weeks starting soon in Flybook, builds a packing and travel reminder tailored to each party's activities and season, and drafts it in Mailchimp for your team to review before it goes out.
FlybookMailchimpGoogle Sheets
Flybook Automated Ranch Week Confirmations
When a guest books a ranch week in Flybook, WebRun assembles a complete confirmation packet with cabin, meal plan, and activity details, logs it to a Google Sheet, and drafts a branded email for your front desk to review before sending.
FlybookGmailGoogle Sheets

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