Accounts payable

Accounts payable automation templates

12 ready-made workflows for Accounts payable. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: Bill.com, Slack and Google Sheets.

Accounts payable
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Automated Bill.com Weekly Payment Run Report
Before each scheduled payment run, WebRun pulls every approved bill due in the next 7 days from Bill.com, summarizes the total cash needed by vendor and date, and posts the report to Slack.
Bill.comSlackMicrosoft Excel
Automated Bill.com Unapproved Bills Worklist
WebRun reviews all unapproved bills in Bill.com, ranks them by due date and amount, and delivers a daily worklist to the AP team so priority items are cleared first.
Bill.comSlack
Automated Bill.com Recurring Bill Anomaly Flags
WebRun checks recurring vendor bills in Bill.com for amounts that deviate significantly from their historical average, flags the anomalies, and alerts your AP team so overcharges are questioned before payment.
Bill.comSlackGoogle Sheets
Automated Bill.com PO Invoice Match Exceptions
WebRun checks new bills in Bill.com against their linked purchase orders, flags quantity and price variances that fall outside your tolerance, and posts the exceptions for review.
Bill.comGoogle SheetsSlack
Automated Bill.com Monthly AP Aging Report
On the first of each month, WebRun pulls the full AP aging from Bill.com, organizes balances into aging buckets by vendor, exports the report to Google Sheets, and sends a summary to the controller.
Bill.comGoogle SheetsTelegram
Automated Bill.com Missing W-9 Vendor Chaser
WebRun finds vendors in Bill.com who have unpaid bills but no W-9 on file, drafts a polite request email for each, and queues them for your review before sending.
Bill.comGmailGoogle Sheets
Automated Bill.com Invoice Approval Routing
WebRun opens Bill.com, reads each new bill, identifies the vendor, amount, and GL code, then routes it to the correct approver so nothing sits unreviewed.
Bill.comSlackGoogle Sheets
Automated Bill.com Fraud Risk Payment Flags
WebRun scans bills and payment records in Bill.com for fraud risk signals such as new bank account changes, unusual amounts, and first-time vendors, and flags them for review before the payment run.
Bill.comSlackAirtable
Automated Bill.com Early Pay Discount Alerts
WebRun scans Bill.com for bills with early payment discount terms, calculates the savings, and alerts your team in time to act before the discount window closes.
Bill.comSlack
Automated Bill.com Duplicate Invoice Detection
WebRun scans Bill.com for invoices that share a vendor, amount, or invoice number with a recently paid bill, flags any matches, and queues them for human review.
Bill.comGoogle SheetsGmail
Automated Bill.com AP Cash Forecast Digest
WebRun pulls all approved and pending bills from Bill.com, projects payment outflows by week for the next 30 days, and delivers a cash requirements digest to your finance team each Monday.
Bill.comGoogle SheetsSlack
Automated Bill.com Approval Bottleneck Digest
WebRun reviews bills sitting in approval queues in Bill.com, identifies who is holding up the most spend, and posts a daily bottleneck digest to Slack so you can intervene before due dates pass.
Bill.comSlackAirtable

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