Timeshare and vacation ownership

Timeshare and vacation ownership automation templates

12 ready-made workflows for Timeshare and vacation ownership. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: Merlin Software, Gmail and Google Sheets.

Timeshare and vacation ownership
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Merlin Automated Owner Arrivals Digest
Every morning, WebRun opens Merlin Software, pulls the owners and guests checking in over the next three days, and posts a prep list to your operations Telegram channel.
Merlin SoftwareGoogle SheetsTelegram
Merlin Automated Unbooked Week Alerts
Every Monday, WebRun opens Merlin Software, finds weeks and units still unbooked as their season approaches, and flags them to your sales team in Slack so they can push rentals before the inventory goes to waste.
Merlin SoftwareAirtableSlack
Merlin Automated Points Inventory Reporting
Every morning, WebRun opens Merlin Software, pulls the current points bank balances and unit availability, and posts a clear inventory report to your team's Slack channel.
Merlin SoftwareGoogle SheetsSlack
Merlin Automated Reservation Confirmation Drafts
When an owner books a stay in Merlin Software, WebRun drafts a confirmation email with the unit, dates, and check in details, and leaves it ready for your team to send.
Merlin SoftwareGmailGoogle Calendar
Merlin Automated Exchange Request Follow Ups
Every Monday, WebRun opens Merlin Software, checks the status of every open week or points exchange request, drafts an owner update for any that changed, and logs a follow up list in Airtable for your exchange coordinator.
Merlin SoftwareGmailAirtable
Automated Merlin Maintenance Fee Reminders
Every Monday, WebRun opens Merlin Software, finds owner accounts with a past due maintenance fee balance, drafts a polite reminder email for each, and gives you a Google Sheets list of who still owes.
Merlin SoftwareGmailGoogle Sheets
Merlin Automated Fee Payment Reconciliation
Every morning, WebRun opens Merlin Software, checks which invoices are still awaiting payment, matches new Stripe payments against them, and gives your finance team a reconciliation list with any mismatches flagged for review.
Merlin SoftwareStripeGoogle Sheets
Merlin Automated Expiring Points Nudges
Once a month, WebRun opens Merlin Software, finds owners whose points are expiring soon and unused, drafts a friendly nudge to book or bank them, and leaves it ready for your team to send.
Merlin SoftwareGmailNotion
Merlin Automated Owner Collections Drafting
Every Monday, WebRun opens Merlin Software, finds owner accounts that stayed unpaid past your collections threshold, drafts a formal collections notice for each, and alerts your finance team in Slack so nothing gets sent without sign off.
Merlin SoftwareGmailSlack
Merlin Automated Deed Transfer Status Alerts
Every Monday, WebRun opens Merlin Software, checks the status of every open deed transfer, and alerts your closing team in Telegram about any that have not moved in over a week.
Merlin SoftwareAirtableTelegram
Merlin Automated Board Financial Reporting
On the first of each month, WebRun opens Merlin Software, pulls maintenance fee collections, delinquency, and reserve fund figures for the prior month, and posts a board ready financial digest to Slack.
Merlin SoftwareNotionSlack
Merlin Automated Annual Assessment Reminders
In assessment season, WebRun opens Merlin Software, finds owners who have not yet paid this year's annual assessment, drafts a payment reminder with a Stripe payment link, and leaves it ready for your review.
Merlin SoftwareStripeGmail

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