Merlin Automated Unbooked Week Alerts
Every Monday, WebRun opens Merlin Software, finds weeks and units that remain unbooked as their use season approaches, ranks them by how soon the window closes, logs the list to an Airtable base, and posts a Slack alert to sales so unused inventory gets a rental push instead of going unbooked.
How do I flag unbooked timeshare weeks before the season closes?
Every Monday, WebRun opens Merlin Software and finds every week or unit still unbooked as its season window approaches. It ranks them by how many days remain, logs the full list to Airtable, and posts a Slack alert to your sales team with the soonest closing windows first, so unused inventory gets a rental push before it goes to waste.
- Unbooked weeks get flagged while there is still time to rent them
- Sales opens Slack every Monday to a ranked opportunity list
- Weeks booked during the week drop off the list automatically
Built for timeshare sales teams · resort revenue management · rental desk coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
easymerlin.comin a real browser with your saved login - no setup, no API keys. -
1
Merlin Software - find unbooked weeks
easymerlin.com
WebRun opens Merlin Software to find unbooked weeks. - Open Merlin Software and filter week or unit inventory to unbooked status
- Capture the resort, unit, view type, and season window for each unbooked week
- Rank each by how many days remain before the season window closes
Done when Every unbooked week is listed with its season window and days remaining.
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2
Airtable - log the inventory list
airtable.com
WebRun opens Airtable to log the inventory list. - Open the unbooked inventory base in Airtable
- Add a record for each unbooked week with resort, unit, view type, and days remaining
- Sort the view so the soonest closing windows appear first
Done when The Airtable base reflects this week's full unbooked inventory, soonest first.
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3
Slack - alert sales to push rentals
slack.com
WebRun opens Slack to alert sales to push rentals. - Post the ranked unbooked list to the sales channel
- Call out any week closing within seven days first
- Link to the full Airtable base for the rest of the inventory
Done when Sales has this week's unbooked inventory list in Slack, soonest closing first.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact owners about renting their week?
No. It only alerts your internal sales team. Any owner outreach about renting out a week is a separate, human led conversation.
How does it decide what counts as unbooked?
It reads the live reservation status for every week or unit in Merlin Software and lists anything with no reservation attached to its current season window.
What if a week gets booked right after the Monday run?
It rechecks live status every Monday, so a week booked during the week simply drops off the following run's list.
Related templates
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