Merlin Automated Deed Transfer Status Alerts
Every Monday, WebRun opens Merlin Software, reads the status of every open deed transfer from resale, gift, or inheritance, logs the current stage and days open to an Airtable base, and posts a Telegram alert to your closing team naming any transfer that has not moved stage in over a week.
How do I catch stalled timeshare deed transfers automatically?
Every Monday, WebRun opens Merlin Software and checks the stage of every open deed transfer, whether resale, gift, or inheritance. It logs the stage and days open to an Airtable base and posts a Telegram alert to your closing team naming any transfer stalled at the same stage over seven days, so stalled transfers get caught before they slip further.
- Stalled transfers get flagged after a week instead of at the next audit
- The closing team sees every open transfer's stage in one tracker
- Resale, gift, and inheritance transfers are tracked side by side
Built for timeshare closing teams · vacation ownership title departments · resale coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
easymerlin.comin a real browser with your saved login - no setup, no API keys. -
1
Merlin Software - check deed transfer status
easymerlin.com
WebRun opens Merlin Software to check deed transfer status. - Open Merlin Software and pull every deed transfer that is not yet closed
- Capture the current stage, transfer type, and the date it last moved stage for each
- Calculate how many days each transfer has sat at its current stage
Done when Every open deed transfer has a current stage and days at stage recorded.
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2
Airtable - log the transfer tracker
airtable.com
WebRun opens Airtable to log the transfer tracker. - Open the deed transfer base in Airtable
- Update the stage and days open for every transfer, whether it moved or not
- Sort the view so the longest stalled transfers appear first
Done when The Airtable base reflects every open transfer's current stage, longest stalled first.
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3
Telegram - alert the closing team
telegram.org
WebRun opens Telegram to alert the closing team. - Post an alert to the closing team Telegram channel naming any transfer stalled longer than seven days
- Include the transfer type and current stage for each
- Link to the full Airtable base for the rest
Done when The closing team has this week's stalled transfer alert in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does this contact the buyer, seller, or title company?
No. It only alerts your internal closing team in Telegram. Any outreach to the parties on a transfer is a separate, human led step.
How does it know a transfer stalled?
It reads the stage field in Merlin Software each Monday and compares it to the prior run, so a transfer that has not changed stage in over seven days gets flagged.
Does it cover resale, gift, and inheritance transfers the same way?
Yes. It reads whatever transfer type Merlin Software has on the record and reports it alongside the stage, so your team can see the type at a glance.
Related templates
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