Turn Work-Order Emails Into Jobs Automatically
Every morning, WebRun reads new work-order emails in Gmail, opens Tradify, creates the matching job from each one, and pings you on Telegram so nothing slips through.
How can I automatically turn work-order emails into jobs in Tradify?
WebRun checks Gmail every few minutes for new work-order emails, opens Tradify, and creates the matching job automatically — then pings you on Telegram so every order is logged and nothing slips through, even during a busy day on the tools.
- Every work-order email becomes a Tradify job without manual entry
- No work order slips through during busy on-site days
- Instant Telegram alert confirms each job is created
Built for plumbers · electricians · HVAC contractors · field service businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order — in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
mail.google.comin a real browser with your saved login — no setup, no API keys. -
1
Gmail — read work-order emails
gmail.com
WebRun opens Gmail to read work-order emails. - Search the inbox for unread "work order" or "job request" emails
- Open the first 5 and read the customer, contact, job description, and requested date
- Mark each processed email as read
Done when Up to 5 work-order emails are read and their details captured.
-
2
Tradify — create job from email
tradify.com
WebRun opens Tradify to create job from email. - In Tradify, open Jobs and click "New Job"
- Fill in the customer, job description, and scheduled date
- Save the job and confirm a new job ID is shown
Done when A job is created and saved for each work order.
-
3
Telegram — notifies you (concierge)
telegram.org
WebRun opens Telegram to notifies you (concierge). - Sends you the result so you can review every run — nothing slips through.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How does WebRun know which emails are work orders?
It searches for unread emails with "work order" or "job request" in the subject, then reads each one. You can tighten or loosen that rule in the plan.
What stops it creating the same job twice?
It marks every processed email as read, so the next run only picks up genuinely new work orders.
Where do I see what it did?
You get a full Telegram message after every run listing the jobs it created, plus a session recording you can replay.
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