Grease trap service

Grease trap service automation templates

9 ready-made workflows for Grease trap service. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: Tank Track, Gmail and Twilio.

Grease trap service
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Automated Grease Overflow Dispatch
When an emergency grease overflow call comes in, WebRun logs the callout in Tank Track, alerts the nearest on-call driver over Telegram with the site details, and drafts a customer text with the ETA for your dispatcher to approve.
Tank TrackTelegramTwilio
Automated Grease-Trap Account Onboarding
When a new account is added in Tank Track, WebRun builds a site survey checklist for the first visit, prepares a service agreement in DocuSign, and drafts a welcome email with next steps for you to review before it reaches the customer.
Tank TrackDocuSignGmail
Automated FOG Permit Renewal Tracking
Every morning, WebRun checks the FOG permit dates held against your grease trap sites in Tank Track, logs any expiring soon to a Google Sheet, and drafts renewal reminder emails for the affected customers for you to review before sending.
Tank TrackGoogle SheetsGmail
Automated Grease-Trap Billing Digest
Each week, WebRun reads completed grease trap jobs in Tank Track, works out the billable gallons per site, matches them to the right customer in QuickBooks, and posts your office a Slack digest of what is ready to invoice and what needs a rate check.
Tank TrackQuickBooksSlack
Automated Missed-Service Recovery
Every morning, WebRun spots grease trap jobs that were scheduled but not completed in Tank Track, drafts a new work order to reschedule each one, prepares an apology text to the customer, and posts your dispatch team the recovery list in Slack.
Tank TrackTwilioSlack
Automated Grease-Trap Route Scheduling
Every morning, WebRun reads the day's scheduled grease trap jobs in Tank Track, orders them into an efficient route per driver with site notes and access details, puts each stop on Google Calendar, and sends the driver their run over Telegram.
Tank TrackGoogle CalendarTelegram
Automated Grease Disposal Compliance Reports
Each month, WebRun totals every grease trap pump-out in Tank Track by disposal site, builds a compliance summary of gallons hauled and where they went, logs it to a Google Sheet, and drafts the regulator email for you to review before sending.
Tank TrackGoogle SheetsGmail
Automated Grease-Trap Waste Manifests
After each shift, WebRun reads the day's completed grease trap jobs in Tank Track, builds a clean waste manifest record for every one with gallons pumped and disposal site, logs them to a Google Sheet, and posts your office a Slack summary.
Tank TrackGoogle SheetsSlack
Automated Grease-Trap Service Reminders
Every morning, WebRun checks Tank Track for grease traps coming due for their recurring pump-out, drafts a friendly text and email reminder for each account, and leaves them for you to approve before they go out.
Tank TrackTwilioGmail

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