Automated Grease-Trap Billing Digest
Every Monday, WebRun opens Tank Track, pulls the past week's completed grease trap jobs, calculates billable gallons and service charges per site, checks each customer and rate against QuickBooks, and posts your office a Slack digest of what is ready to invoice plus any site missing a rate or a matching customer.
How do I turn weekly grease trap volume into a billing digest automatically?
WebRun opens Tank Track every Monday, totals the past week's grease trap volume per site, and matches each customer and rate against QuickBooks to calculate what is billable. It posts your office a Slack digest split into ready-to-invoice sites and ones needing a rate or customer check, so billing starts from accurate numbers with a human still raising the invoices.
- Billing starts from live pumped volume, not a manual tally
- Sites missing a rate or customer are flagged before they are invoiced
- Multi-site accounts roll up into one total per customer automatically
Built for grease trap haulers · liquid waste billing teams · septic and grease companies · field service back office
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
tank-track.comin a real browser with your saved login - no setup, no API keys. -
1
Tank Track - total billable volume per site
tank-track.com
WebRun opens Tank Track to total the week's billable volume per site. - Open Tank Track and filter grease trap jobs completed in the past week
- For each site, total the gallons pumped and note any extra services such as line jetting
- Capture the customer, service date, and driver behind every billable line
- Group the totals by customer so multi-site accounts roll up together
Done when Every completed job is summed into billable volume per site and customer.
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2
QuickBooks - match customers and rates
- Match each Tank Track customer to their QuickBooks customer record
- Look up the agreed rate for gallons and any per-visit service charge
- Calculate the amount due per site using the matched rate
- Flag any site with no matching customer or no rate on file rather than guessing a price
Done when Each billable site has a matched customer, a rate, and a calculated amount, or is flagged for review.
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3
Slack - post the billing digest
slack.com
WebRun posts the week's billing digest to Slack for the office. - Post a weekly billing digest to the office Slack channel with total billable amount and a line per site
- List sites that are ready to invoice separately from those flagged for a rate or customer check
- Call out the largest amounts and any unusually high volume for a sanity check
- Leave the actual invoicing to a human. Never send invoices from this run
Done when The office has a Slack digest of billable volume per site with clear ready and review groups.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it create or send invoices in QuickBooks on its own?
No. WebRun only reads customers and rates from QuickBooks to calculate what is billable, then posts an internal Slack digest. Creating and sending the actual invoices is left for a human to do.
What if a site has no rate or no matching customer?
It flags that site in the digest under a needs-review group instead of guessing a price, so your office can add the rate or link the customer in QuickBooks before anything is billed.
How does it handle multi-site accounts?
It groups the billable volume by customer so every site under one account rolls up together in the digest, giving you a single total per customer alongside the per-site detail.
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