Remind customers when a grease trap pump-out is due
Every morning, WebRun opens Tank Track, finds every grease trap whose recurring pump-out falls due in the next 7 days, drafts a plain text reminder in Twilio and a matching email in Gmail for each account, and leaves both queued for you to approve so no customer is contacted without a human check.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I remind customers about a recurring grease trap pump-out automatically?
WebRun opens Tank Track every morning, finds every grease trap due for its recurring pump-out within the next 7 days, and drafts a friendly text in Twilio plus a matching email in Gmail for each account. Both are queued for your approval, so customers get timely reminders while a human still signs off before anything sends.
- No recurring pump-out slips because the 7-day window is checked every morning
- Customers get a reminder while a human still approves every message
- Already-serviced traps drop off the list automatically from live Tank Track data
Built for grease trap haulers · septic and pumping companies · liquid waste operators · field service teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
tank-track.comin a real browser with your saved login - no setup, no API keys. -
1
Tank Track - find traps due for service
tank-track.com
WebRun opens Tank Track to find grease traps due for their recurring pump-out. - Open Tank Track and go to the recurring service schedule
- Filter for grease trap accounts whose next pump-out is due within the next 7 days
- Capture the site name, contact name, phone, email, service address, and due date for each
- Skip any account already reminded in the last 3 days to avoid double contact
Done when Every trap due within 7 days is listed with its contact and due date.
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2
Twilio - draft the text reminder
twilio.com How to Automate Twilio
WebRun drafts a reminder text in Twilio and leaves it queued for approval. - Draft a short, friendly SMS for each due account naming the site and the upcoming service window
- Include a simple reply-to-confirm line so the customer can approve the visit
- Queue every text in Twilio but leave it unsent for your review
- Never send a customer text on its own
Done when A reminder text is drafted and queued for review for every due account.
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3
Gmail - draft the email reminder
gmail.com How to Automate Gmail
WebRun drafts a matching email reminder in Gmail for you to approve. - Draft a matching email reminder for each account with the site, due date, and a note to reply with a preferred time
- Keep the tone on brand and reference the recurring plan the customer is on
- Save every email as a draft in Gmail for you to review and send
- Do not send any email automatically
Done when A reminder email sits in Gmail drafts for every due account, ready for your review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text or email customers without my approval?
No. WebRun drafts every text in Twilio and every email in Gmail and leaves them queued for you to review. Nothing reaches a customer until a human approves and sends it.
How far ahead does it look for due traps?
By default it flags grease traps due for their recurring pump-out within the next 7 days. You can widen or shorten that window in your run settings to match your route planning.
What if a trap was already serviced or rescheduled?
It reads the live recurring schedule in Tank Track each morning, so any trap already serviced or moved to a new date drops off the reminder list automatically.
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