Microschools & Learning Pods

Microschools & Learning Pods automation templates

12 ready-made workflows for Microschools & Learning Pods. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: Prenda, Slack and Gmail.

Microschools & Learning Pods
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Automated Prenda Weekly Progress Reports
Every Monday, WebRun pulls each student's weekly progress from Prenda, drafts a parent friendly update for every family in Gmail, and lets your guide review and send them from one Slack notice.
PrendaGmailSlack
Automated Prenda Tuition Payment Alerts
Every morning, WebRun finds tuition autopay charges that failed in Prenda, drafts a friendly payment update email for each family in Gmail, and sends your admin a Telegram list of who still needs to update their card.
PrendaGmailTelegram
Automated Prenda State Testing Compliance Alerts
Every Monday, WebRun pulls each student's state testing requirement from Prenda, keeps a live compliance tracker in Google Sheets, and reminds admin in Telegram who has an incomplete deadline in the next 30 days.
PrendaGoogle SheetsTelegram
Automated Prenda Scholarship Funding Alerts
Every morning, WebRun checks each scholarship funded family's status in Prenda and ClassWallet, and posts your admin a list of funding that is pending, expiring soon, or rejected.
PrendaClassWalletSlack
Automated Prenda Parent Conference Scheduling
Each term, WebRun opens a round of conference booking slots in Calendly sized to your Prenda roster, and every Monday reports the guide who has booked and who still needs a nudge.
PrendaCalendlySlack
Automated Prenda Open House Tour Scheduling
Every morning, WebRun pulls the next 24 hours of open house RSVPs from Prenda, blocks a calendar slot for each in person tour, and attaches a Zoom link for every family joining virtually.
PrendaGoogle CalendarZoom
Automated Prenda New Family Inquiry Follow Ups
The moment a new family inquiry lands in Prenda, WebRun drafts a warm welcome reply in Gmail and holds a tentative tour time on your calendar, so no interested family waits days to hear back.
PrendaGmailGoogle Calendar
Automated Prenda Guide Payroll Reconciliation
Before each payroll run, WebRun compares every guide's enrollment and tuition totals in Prenda against what is queued in Gusto, and flags any mismatch for admin to fix before pay goes out.
PrendaGustoSlack
Automated Prenda Enrollment Signature Reminders
Every morning, WebRun checks Prenda for accepted offers with no signed enrollment agreement, confirms the envelope is still unsigned in DocuSign, and drafts a friendly reminder for the guide to send.
PrendaDocuSignGmail
Automated Prenda Curriculum Pacing Alerts
Every Monday, WebRun checks each student's mastery pace in Prenda against their grade level benchmark, logs anyone falling behind to Airtable, and gives the guide a Slack list of who needs a pacing check in this week.
PrendaAirtableSlack
Automated Prenda Cohort Waitlist Alerts
Every hour, WebRun checks each pod's capacity in Prenda, updates your waitlist order in Google Sheets, and pings admin in Slack the moment a seat opens with who is next in line.
PrendaGoogle SheetsSlack
Automated Prenda Attendance Truancy Alerts
Every morning, WebRun checks each student's attendance in Prenda, logs anyone crossing the absence threshold to a compliance tracker, and drafts a formal notice for admin to review before it reaches a family.
PrendaGoogle SheetsGmail

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