Turn open house RSVPs into a ready to run tour schedule
Every morning, WebRun opens Prenda, pulls every family RSVPed for an open house or tour in the next 24 hours, blocks a spaced slot on the guide's Google Calendar for each in person visit, and attaches a Zoom link to every virtual attendee's slot.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I turn open house RSVPs into a tour schedule automatically?
Every morning, WebRun pulls the next 24 hours of open house RSVPs from Prenda and separates families touring in person from those joining virtually. It blocks a spaced slot on the guide's Google Calendar for each in person visit and attaches a Zoom link to every virtual one, so tour day starts with a schedule already built, not a stack of RSVPs to sort.
- The guide starts each tour day with a schedule already built, not a stack of RSVPs to sort
- In person and virtual tours are spaced automatically so nothing double books
- Virtual families get a Zoom link attached to their slot without the guide creating one by hand
Built for microschool guides · Prenda guides · learning pod founders · enrollment coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.prenda.comin a real browser with your saved login - no setup, no API keys. -
1
Prenda - pull today's open house RSVPs
prenda.com How to Automate Prenda
WebRun opens Prenda to pull today's open house RSVPs. - Open Prenda and pull every family RSVPed for an open house or tour in the next 24 hours
- Capture the family name, student ages, and whether they chose in person or virtual
Done when Every RSVP in the next 24 hours is listed with its format.
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2
Google Calendar - build the guide's tour schedule
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to build the guide's tour schedule. - Block a slot on the guide's calendar for each in person tour at the pod's location
- Space tours so families do not overlap
Done when Every in person tour has a slot on the guide's calendar.
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3
Zoom - prep a link for virtual attendees
zoom.us How to Automate Zoom
WebRun opens Zoom to prep a link for virtual attendees. - Generate a meeting link for each virtual tour slot and add it to the corresponding calendar hold
- Group overlapping virtual families into one session
Done when Every virtual attendee has a Zoom link attached to their scheduled slot.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it invite families to the tour on its own?
No. It only reads RSVPs families already submitted in Prenda and builds the guide's own schedule. It never emails or messages a family directly.
How does it handle in person and virtual tours differently?
In person visits get a spaced slot on the guide's Google Calendar, while virtual visits get a Zoom link attached to their slot, so the guide sees one combined schedule either way.
What if two families want the same time?
In person tours are spaced automatically so they do not overlap, and overlapping virtual RSVPs are grouped into one Zoom session instead of double booking the guide.
Related templates
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