Automated Prenda Attendance Truancy Alerts
Every morning, WebRun opens Prenda, pulls each student's attendance record and consecutive absence streak, logs anyone who crosses the program's absence threshold to a compliance tracker in Google Sheets, and drafts a formal attendance notice in Gmail for admin to review before it reaches a family.
How do I track microschool attendance and catch truancy risk early?
Every morning, WebRun checks each enrolled student's attendance record in Prenda and calculates their total and consecutive absences for the term. Anyone who crosses the program's absence threshold gets logged to a Google Sheets compliance tracker, and WebRun drafts a factual attendance notice in Gmail for admin to review, so truancy risk is caught the day it starts, not months later.
- Attendance thresholds get caught the day they're crossed, not at a term end audit
- Admin reviews a ready to send notice instead of drafting one under deadline pressure
- Every student's absence count stays logged in one compliance tracker all term
Built for microschool admins · ESA funded microschools · Prenda guides · homeschool compliance coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.prenda.comin a real browser with your saved login - no setup, no API keys. -
1
Prenda - check each student's attendance record
prenda.com
WebRun opens Prenda to check each student's attendance record. - Open Prenda and pull each student's attendance record for the term
- Calculate total absences and the current consecutive absence streak
Done when Every enrolled student's absence count and streak is confirmed for the term.
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2
Google Sheets - log students crossing the absence threshold
google.com
WebRun opens Google Sheets to log students crossing the absence threshold. - Log any student who has crossed the program's absence threshold to the compliance tracker
- Record their total absences and the date the threshold was crossed
Done when Every student over the threshold is logged with the date it was crossed.
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3
Gmail - draft a formal attendance notice
gmail.com
WebRun opens Gmail to draft a formal attendance notice. - Draft a formal, factual attendance notice for each family that just crossed the threshold, citing the total absences and the program's policy
- Leave every notice as a draft for admin to review and send
Done when A reviewable draft notice exists in Gmail for every family that just crossed the threshold.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send a truancy notice to a family without review?
No. WebRun only drafts the notice in Gmail, it never sends on its own. Admin reviews and sends every notice, so no formal attendance letter reaches a family unapproved.
What counts as crossing the threshold?
Whatever total or consecutive absence limit your program or state sets. WebRun flags the student the day their record crosses it, not at a term end review.
Does it track excused and unexcused absences differently?
It reads whatever Prenda has recorded for each absence, so however your pod codes excused versus unexcused, the threshold count matches your own attendance policy.
Related templates
Put this on autopilot.
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