Automated Prenda Tuition Payment Alerts
Every morning, WebRun opens Prenda's billing, finds tuition autopay charges that failed or were declined, drafts a friendly payment update email for each affected family in Gmail, and posts your admin a Telegram list of who still needs to update their card.
How do I catch failed tuition autopay charges before they add up?
WebRun checks Prenda's billing status every morning for tuition autopay charges that failed or were declined. For each family it drafts a friendly payment update email in Gmail, ready for admin to review and send. It also posts a Telegram list of who still needs to update their card, catching a declined payment within a day.
- Failed tuition payments get caught the same morning, not after a second miss
- Every family gets a ready to send payment update instead of a form letter
- Admin sees repeat failures flagged before a seat's tuition falls seriously behind
Built for microschool admins · Prenda guides · learning pod founders · tuition billing coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.prenda.comin a real browser with your saved login - no setup, no API keys. -
1
Prenda - find failed tuition autopay charges
prenda.com
WebRun opens Prenda to find failed tuition autopay charges. - Open Prenda billing and filter tuition charges to failed or declined
- Capture the family, amount, and decline reason for each
- Skip charges already retried successfully
Done when Every failed autopay charge from this run is listed with amount and reason.
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2
Gmail - draft a payment update email
gmail.com
WebRun opens Gmail to draft a payment update email. - Draft a short, friendly payment update email per family explaining the card was declined and how to update it
- Leave every email as a draft in Gmail, never send automatically
Done when A reviewable draft exists in Gmail for every family with a failed charge.
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3
Telegram - alert admin to follow up
telegram.org
WebRun opens Telegram to alert admin to follow up. - Post the list of failed charges with amount and days since failure to the admin chat
- Flag any family with two or more consecutive failures
Done when Admin has today's failed payment list in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email families about their declined card automatically?
No. WebRun only drafts the payment update email in Gmail, it never sends on its own. Your admin reviews and sends it, so no billing message reaches a family unapproved.
How soon does it catch a failed payment?
The same morning it happens. WebRun checks Prenda's billing status daily, so a declined card gets flagged before the next autopay attempt, not after several silent retries.
What if a family already fixed their card?
It reads the live charge status in Prenda each run, so any family whose retry already succeeded is skipped automatically.
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