Hospital bed & capacity management

Hospital bed & capacity management automation templates

12 ready-made workflows for Hospital bed & capacity management. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: Care Logistics, Microsoft Teams and Google Sheets.

Hospital bed & capacity management
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Automated Care Logistics Occupancy Warnings
Every hour, WebRun checks each unit's occupancy against its threshold in Care Logistics, posts a warning to the bed control Teams channel the moment a unit crosses it, and texts the house supervisor through Twilio if two or more units are over threshold at once.
Care LogisticsMicrosoft TeamsTwilio
Automated Care Logistics Surge Capacity Alerts
Every hour, WebRun checks hospital wide occupancy and ED boarder counts against your surge activation criteria in Care Logistics, posts a recommendation to activate surge capacity to the command center Teams channel, and texts hospital leadership through Twilio. WebRun only recommends. Activation is always a human decision.
Care LogisticsMicrosoft TeamsTwilio
Automated Care Logistics Staffed Bed Reporting
Every Monday, WebRun compares each unit's staffed bed count against its licensed capacity in Care Logistics, logs the gap to Google Sheets, and posts a weekly report to Microsoft Teams so leadership can see exactly how much licensed capacity is sitting unstaffed.
Care LogisticsGoogle SheetsMicrosoft Teams
Automated Care Logistics Bed Matching
Every 15 minutes, WebRun compares pending admissions against open beds in Care Logistics, drafts a suggested match by unit and clinical criteria, and posts the worklist to the bed control coordinator in Microsoft Teams to confirm. WebRun never assigns a bed itself.
Care LogisticsGoogle SheetsMicrosoft Teams
Automated Care Logistics Isolation Bed Alerts
Every hour, WebRun counts available isolation and negative pressure beds by unit in Care Logistics, logs the count to a Google Sheet for trending, and alerts the bed control Teams channel the moment availability drops below your buffer.
Care LogisticsGoogle SheetsMicrosoft Teams
Automated Care Logistics EVS Clean Nudges
Every 10 minutes, WebRun checks Care Logistics for clean requests sitting unanswered past target, texts the assigned EVS tech through Twilio, and logs the nudge and response time to a Google Sheet so EVS leadership can see where the backlog is building.
Care LogisticsTwilioGoogle Sheets
Automated Care Logistics Noon Discharge Tracking
Every morning, WebRun pulls the patients targeted for discharge before noon from Care Logistics, posts the list to the unit charge nurses in Microsoft Teams, and logs the actual discharge time against the noon target in Google Sheets so you can see where the goal slipped.
Care LogisticsMicrosoft TeamsGoogle Sheets
Automated Care Logistics Capacity Digest
Every morning, WebRun pulls unit by unit census and open bed counts from Care Logistics, logs the snapshot to a Google Sheet for trending, and posts a capacity digest to Microsoft Teams so leadership starts the day knowing exactly where the pressure points are.
Care LogisticsGoogle SheetsMicrosoft Teams
Automated Care Logistics Transfer Reconciliation
Every night, WebRun reconciles the day's cross-unit transfers in Care Logistics against the census each unit reports, logs any mismatch to Google Sheets, and flags unresolved discrepancies to the bed control Teams channel before the next shift starts.
Care LogisticsGoogle SheetsMicrosoft Teams
Automated Care Logistics Census Forecasting
Every morning, WebRun projects tomorrow's likely census from expected discharges, scheduled admissions, and pending transfers in Care Logistics, posts the full forecast brief to Microsoft Teams, and texts a one line summary to the on call bed control lead through Twilio.
Care LogisticsMicrosoft TeamsTwilio
Automated Care Logistics Blocked Bed Alerts
Every hour, WebRun finds beds blocked by non clinical reasons such as a pending order, pending transport, or missing equipment in Care Logistics, logs each with its reason and hours blocked to Google Sheets, and escalates anything blocked past 4 hours to the bed control Teams channel, tagging the responsible department.
Care LogisticsGoogle SheetsMicrosoft Teams
Automated Care Logistics Turnaround Alerts
Every 15 minutes, WebRun checks Care Logistics for beds stuck past their turnaround target, texts the assigned EVS tech through Twilio, and posts a running delay list to Microsoft Teams so bed control can step in before an admission is held up.
Care LogisticsTwilioMicrosoft Teams

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