Automated Care Logistics Bed Matching
Every 15 minutes, WebRun opens Care Logistics, compares every pending admission against open beds for matching unit, isolation need, gender, and acuity, logs a suggested match worklist to Google Sheets, and sends it to the bed control coordinator in Microsoft Teams to confirm before anyone is actually assigned a bed.
How do I speed up matching pending admissions to open beds?
WebRun compares every pending admission against open beds in Care Logistics every 15 minutes, drafting a suggested match by unit, isolation need, gender, and acuity. It logs the worklist to Google Sheets and sends it to your bed control coordinator in Microsoft Teams to confirm, since WebRun only suggests a match and never assigns the bed itself.
- Coordinators get a drafted match worklist instead of starting from a blank queue
- Unmatched admissions are flagged separately for faster manual attention
- No bed is ever assigned without a coordinator confirming it first
Built for bed control coordinators · admission nurses · hospital capacity managers · command center staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.carelogistics.comin a real browser with your saved login - no setup, no API keys. -
1
Care Logistics - match pending admissions to open beds
carelogistics.com
WebRun opens Care Logistics to match pending admissions to open beds. - Open the CareEdge admissions queue and list every pending admission without an assigned bed
- Check each against open beds for matching unit, isolation need, gender, and acuity level
- Draft a suggested bed match for each pending admission
- Leave every match as a suggestion only. Never assign the bed in Care Logistics
Done when Every pending admission has a suggested bed match or a note explaining why none is available.
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2
Google Sheets - log the suggested match worklist
google.com
WebRun opens Google Sheets to log the suggested match worklist. - Open the Pending Admission Match worklist
- Append each suggested match with the patient identifier, unit, and matching criteria used
- Mark any pending admission with no available match for manual follow up
Done when The worklist logs every suggested match and every unmatched admission.
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3
Microsoft Teams - send matches for coordinator confirmation
microsoft.com
WebRun opens Microsoft Teams to send matches for coordinator confirmation. - Post the suggested match worklist to the bed control coordinator
- Ask the coordinator to confirm or override each match before it is assigned in Care Logistics
- Flag unmatched admissions separately so they get manual attention first
Done when The bed control coordinator has every suggested match to confirm, and nothing has been assigned automatically.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will WebRun assign the bed itself?
No. WebRun only drafts a suggested match based on unit, isolation need, gender, and acuity, and sends it to your bed control coordinator to confirm. The actual bed assignment in Care Logistics is always made by a person.
What criteria decide a suggested match?
It checks unit type, isolation requirements, gender, and acuity level against each open bed's attributes already recorded in Care Logistics, the same criteria your bed control team already uses.
What happens to admissions with no available match?
They are flagged separately in the worklist as unmatched rather than left buried among confirmed suggestions, so your coordinator sees the harder cases first.
Related templates
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