Brief your front desk on tomorrow's arrivals
Every morning, WebRun opens Merlin Software, reads every reservation checking in over the next three days, notes the unit, party size, and any special requests, logs it to a Google Sheets arrivals tracker, and posts a Telegram digest so front desk and housekeeping know exactly who is coming.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get a daily digest of upcoming owner arrivals?
Every morning, WebRun opens Merlin Software and reads every reservation checking in over the next three days, noting the unit, party size, and any special requests. It logs each arrival to a Google Sheets tracker and posts a Telegram prep list to your operations channel, so front desk and housekeeping start the day already knowing exactly who is coming.
- Front desk sees every upcoming arrival before the day starts, not at check in
- Special requests and accessibility needs get flagged ahead of time
- Same day cancellations drop off the list automatically
Built for timeshare resort operations · front desk and housekeeping teams · guest services managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
easymerlin.comin a real browser with your saved login - no setup, no API keys. -
1
Merlin Software - find owners arriving soon
easymerlin.com How to Automate Merlin Software
WebRun opens Merlin Software to find owners arriving soon. - Open Merlin Software and find reservations checking in over the next three days
- Capture the owner or guest name, unit, party size, and stay length for each
- Note any special requests or accessibility needs attached to the reservation
Done when Every arrival in the next three days is listed with its details.
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2
Google Sheets - log the arrivals tracker
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the arrivals tracker. - Open the arrivals tracker sheet
- Add a row for each upcoming arrival with unit, party size, and check in date
- Mark any arrival with a special request so housekeeping sees it
Done when The tracker sheet reflects every arrival due in the next three days.
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3
Telegram - post the prep list
telegram.org How to Automate Telegram
WebRun opens Telegram to post the prep list. - Post the day's prep list to the operations Telegram channel, grouped by check in date
- Call out any special requests or accessibility needs first
- Link to the full Google Sheets arrivals tracker
Done when Front desk and housekeeping have today's arrivals prep list in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does this contact the arriving owners?
No. It only posts an internal prep list to Telegram and Google Sheets for your staff. Owners are not messaged by this workflow at all.
How far ahead does it look?
Three days by default, so housekeeping and front desk have time to prepare. You can widen or narrow that window at setup.
What happens to a same day cancellation?
WebRun reads live reservation status each morning, so a cancellation made before the run drops off that day's list automatically.
Related templates
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