Stop owner points from expiring unused
Once a month, WebRun opens Merlin Software, finds owners with points expiring within the next sixty days that have not been used or banked, drafts a friendly nudge email in Gmail for each encouraging them to book or bank before the deadline, leaves every draft unsent for review, and logs the list to Notion.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I remind owners before their timeshare points expire?
Once a month, WebRun opens Merlin Software and finds every owner whose points are expiring within sixty days and have not been used or banked. It drafts a friendly nudge email for each in Gmail encouraging them to book a stay or bank the points, leaves every draft unsent for review, and logs the list to Notion by expiry date.
- Owners get a nudge with real time to act before points expire
- Every nudge is drafted and waiting, so your team just reviews and sends
- Owners who already booked or banked are left off the list automatically
Built for vacation ownership member services · points club administrators · owner services teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
easymerlin.comin a real browser with your saved login - no setup, no API keys. -
1
Merlin Software - find expiring unused points
easymerlin.com How to Automate Merlin Software
WebRun opens Merlin Software to find expiring unused points. - Open Merlin Software and filter owner point balances to those expiring within sixty days
- Exclude any balance already booked or already banked forward
- Capture the owner name, points expiring, and exact expiry date for each
Done when Every owner with expiring, unused points is listed with the amount and expiry date.
-
2
Gmail - draft the owner nudge
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the owner nudge. - Draft a friendly nudge email for each owner naming their points balance and expiry date
- Mention both booking a stay and banking the points as options
- Save every message as a draft and leave it unsent for your review
Done when A nudge draft sits ready in Gmail for every owner with expiring points.
-
3
Notion - log the nudge list
notion.so How to Automate Notion
WebRun opens Notion to log the nudge list. - Open the expiring points tracker page in Notion
- Add an entry for each owner with points balance, expiry date, and nudge status
- Sort so the soonest expiry dates appear first
Done when This month's expiring points list is logged in Notion, soonest expiry first.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email owners about their points without me?
No. Every nudge is saved as a Gmail draft. You review it and click send, so no owner gets a message until you approve it.
How far ahead does it check for expiring points?
Sixty days by default, so owners have real time to book or bank before the deadline. You can adjust that window at setup.
What if an owner already banked their points?
It reads the live point balance and banked status in Merlin Software each run, so anyone who already booked or banked is excluded from that month's list.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.