Automated StarRez Waitlist Offer Alerts
Every hour, WebRun opens StarRez, checks for rooms that just became available through a cancellation or checkout, matches the opening to the next eligible student on the waitlist, drafts an offer email in Gmail for your coordinator to review, and posts the opening to Slack so it gets filled fast.
How do I automatically offer newly open rooms to the housing waitlist?
WebRun checks StarRez every hour for rooms that just opened through a cancellation or checkout, matches each one to the next eligible student on the waitlist by preference and application date, and drafts the offer email in Gmail for your coordinator to review. It also posts the opening to Slack, so vacancies get filled within hours instead of sitting empty.
- Open rooms get an offer drafted within the hour, not days later
- The longest-waiting eligible student is matched first
- Coordinators review and send, so no offer goes out unchecked
Built for housing assignment coordinators · residence life offices · university housing operations · room assignment teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.starrez.comin a real browser with your saved login - no setup, no API keys. -
1
StarRez - find newly open rooms
starrez.com
WebRun opens StarRez to find newly open rooms. - Open StarRez and check for rooms newly marked available since the last run
- Confirm the room type, hall, and rate for each opening
- Match the opening against the waitlist by preference and application date
- Skip any opening already offered out this hour
Done when Every newly open room is matched to its next eligible waitlisted student.
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2
Gmail - draft the waitlist offer
gmail.com
WebRun opens Gmail to draft the waitlist offer. - Draft an offer email to the matched student with the room, hall, and response deadline
- Save it as a draft and leave it unsent for the housing coordinator to review
Done when A ready-to-send offer draft sits in Gmail for every open room.
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3
Slack - alert the coordinator
slack.com
WebRun opens Slack to alert the coordinator. - Post the new opening to the assignments channel with the matched student and room details
- Tag the coordinator on duty so the offer draft gets reviewed within the hour
Done when The coordinator has been alerted to review and send today's offers.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the waitlisted student without me?
No. WebRun only drafts the offer email in Gmail and leaves it unsent. Your coordinator reviews and sends it, so no student gets an offer without a human checking it first.
How does it choose who gets offered the room?
It matches the opening against your waitlist by stated preference and application date, so the longest-waiting eligible student is offered first.
What if two rooms open at once?
It drafts a separate offer for each opening in the same run, and skips any room already offered out in an earlier run so nobody is double-offered.
Related templates
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