Automated Record Store Instagram Drafts
Each afternoon, WebRun opens Common Ground, gathers the releases you added to stock today, writes a New Arrivals Instagram caption listing the standout titles and prices, prepares a draft post with the cover artwork, and pings your Slack so someone can give it a final look and publish it.
Instagram
draft the New Arrivals post
How do I automatically create a New Arrivals Instagram post for my record store?
WebRun turns each day's new stock into a ready-to-review Instagram post. It gathers the records you added to Common Ground today, writes a New Arrivals caption with titles and prices, attaches the cover art, and drops the draft in Slack for a person to review and publish, so your feed stays fresh without ever auto-posting.
- A fresh New Arrivals post is ready to review every day
- Captions use real titles, prices, and covers from today's stock
- Nothing publishes to Instagram until a person approves it
Built for record store owners · shop social media managers · vinyl sellers · independent record shops
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
admin.common-ground.ioin a real browser with your saved login - no setup, no API keys. -
1
Common Ground - gather today's new arrivals
common-ground.io
WebRun gathers the records added to Common Ground today. - Open Common Ground and list the releases added to inventory today
- Capture the artist, title, format, price, and cover image for each
- Pick the most eye-catching titles for the post and note any that are one-off used copies
Done when Today's new arrivals are gathered with titles, prices, and cover art.
-
2
Instagram - draft the New Arrivals post
WebRun drafts the New Arrivals post and leaves it unpublished. - Write a New Arrivals caption in your shop voice listing the standout titles and prices
- Attach the cover artwork gathered from Common Ground as the post images
- Add your usual hashtags and a line telling customers to call or come in to hold a copy
- Save it as a draft. Leave it unpublished for a person to review and post
Done when A New Arrivals post is drafted with caption and artwork, left unpublished.
-
3
Slack - flag the draft for approval
slack.com
WebRun flags the drafted post in Slack for approval. - Post the draft caption and image list to your shop Slack channel
- Note how many new titles were included and flag any used one-offs that may sell fast
- Ask a team member to review and publish when they are happy
Done when The team has the drafted post in Slack ready to approve and publish.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Instagram
Sign in once
Every action is checked against this policy before it runs.
Questions, answered
Will it post to Instagram without my approval?
No. WebRun writes the caption and prepares the images but leaves the post as a draft. A person reviews and publishes it, so nothing goes to your public feed on its own.
Where do the images come from?
It uses the cover artwork already attached to each release in Common Ground, so the post shows the actual records you added today rather than generic stock photos.
Can it match my shop's tone?
Yes. Give WebRun an example caption or a few words on your style and it writes new drafts in that voice, which you can still edit before publishing.
Related templates
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