Automated Envoy Desk No Show Alerts
Every hour during office hours, WebRun opens Envoy, finds desks that were booked but never checked into within the grace period, logs each no show to a Google Sheet for the record, and posts facilities a Slack list of the desks that are now free to offer walk ins.
How do I flag desk bookings that turned into no shows?
Every hour, WebRun checks Envoy for desks that were booked but never checked into within the grace period, logs each no show to a Google Sheet, and posts facilities a Slack list of the desks now free for walk ins. It flags repeat no show bookers from the log, but leaves releasing the desk to a person.
- Free desks get offered to walk ins instead of sitting empty
- Repeat no show bookers show up in the log, not just once
- Facilities gets an hourly list instead of checking Envoy by hand
Built for facilities teams · workplace experience teams · office managers · hybrid work coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
dashboard.envoy.comin a real browser with your saved login - no setup, no API keys. -
1
Envoy - find booked desks with no check in
envoy.com
WebRun opens Envoy to find booked desks with no check in. - Open Envoy desk bookings for today
- Find bookings past their grace period with no check in recorded
- Capture the desk, the booker, and the booking time for each
Done when Every unused desk booking this hour is listed with its details.
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2
Google Sheets - log each no show
google.com
WebRun opens Google Sheets to log each no show. - Open the desk no show log and add a new row per no show
- Record the desk, booker, date, and booking time
- Keep a running count per person for the month
Done when Every no show this hour is recorded in the log.
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3
Slack - post which desks are free
slack.com
WebRun opens Slack to post which desks are free. - Post facilities a list of desks now free to offer to walk ins
- Note which no shows are repeat bookers from the log
- Leave the booking itself untouched. WebRun flags it, a person releases it
Done when Facilities has this hour's list of desks free to reclaim.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it cancel or release the desk booking itself?
No. WebRun only flags the no show and logs it. Releasing or reassigning the desk is left to facilities to confirm, so nobody loses a desk they are actually still coming in for.
How long is the grace period before it counts as a no show?
You set it. Most teams use 30 minutes past the booking start, which gives someone running late time to check in before their desk is flagged as free.
Does it track repeat no shows?
Yes. Every no show is logged to the same Google Sheet with the booker's name, so patterns of repeat no shows are visible over a month, not just one hour at a time.
Related templates
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