Automated Envoy Visitor Arrival Digest
Every morning, WebRun opens Envoy, reads today's expected visitors and the host each one is meeting, checks each host's Google Calendar to flag anyone who is out or double booked, and posts your team a Slack digest of who is arriving, when, and who needs a heads up.
How do I send my team a daily digest of who is visiting the office?
Every morning, WebRun opens Envoy, reads today's expected visitors and their hosts, and checks each host's Google Calendar for conflicts like being out of office or in back to back meetings. It posts a Slack digest in arrival order before the first visitor shows up, so hosts and the front desk are never caught off guard.
- Hosts see today's visitors before the first one arrives
- Out of office conflicts get caught before the front desk is surprised
- The front desk starts the day with one digest instead of checking Envoy manually
Built for office managers · workplace experience teams · front desk and reception · facilities teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
dashboard.envoy.comin a real browser with your saved login - no setup, no API keys. -
1
Envoy - pull today's expected visitors
envoy.com
WebRun opens Envoy to pull today's expected visitors. - Open Envoy and pull today's scheduled visitor sign ins
- Capture each visitor's name, company, arrival window, and host
- Note any visitor already checked in ahead of schedule
Done when Every visitor expected today is listed with their host and arrival window.
-
2
Google Calendar - check each host's schedule
calendar.google.com
WebRun opens Google Calendar to check each host's schedule. - Look up each host's calendar for today
- Flag hosts who are out of office, in back to back meetings, or traveling
- Match the flagged conflicts back to their visitor
Done when Every visitor has been checked against their host's availability.
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3
Slack - post the morning arrival digest
slack.com
WebRun opens Slack to post the morning arrival digest. - Post the office a digest of today's visitors in arrival order
- Mark each visitor with their host and any schedule conflict
- Leave the message for hosts and the front desk to prep from
Done when Your team has today's visitor digest in Slack before the first arrival.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it message visitors or change their check in?
No. WebRun only reads today's visitor list in Envoy and each host's Google Calendar. It never edits a visit, contacts a visitor, or changes a booking. The digest is a read only summary for your team.
What happens if a host is out of office?
WebRun flags it in the digest so the front desk can find a backup host or reschedule the greeting before the visitor arrives, instead of everyone finding out at the front desk.
Will it wake anyone up with a notification?
No. It posts one digest to Slack each morning at a set time. There are no push alerts or texts, so it fits into the normal morning routine rather than interrupting it.
Related templates
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