Automated ABA Parent Progress Update Drafts
Every Monday, WebRun opens CentralReach, reads the prior week's session counts, goal mastery progress, and behavior data for each active client, drafts a parent-friendly update email for each family, and saves every draft in Gmail for your clinical team to review and approve before sending.
How do I automatically draft weekly ABA progress updates for parents?
WebRun reads CentralReach every Monday for each active client's prior-week session hours, goal mastery, and behavior highlights, then drafts a plain-language progress update addressed to that family in Gmail. Every draft waits for your BCBA to review, adjust, and send before any message reaches a family.
- Clinical team spends minutes reviewing drafts rather than hours writing them from scratch
- Families receive consistent weekly updates because the drafting step is never skipped
- No protected health information is sent to families without BCBA review and approval
Built for BCBAs · ABA clinical directors · ABA practice managers · behavioral health practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.centralreach.comin a real browser with your saved login - no setup, no API keys. -
1
CentralReach - read session and goal progress data
centralreach.com
WebRun opens CentralReach to read session and goal progress data. - Open CentralReach and navigate to client records and data collection
- For each active client, pull the prior week's session count, hours delivered, and goals worked
- Read goal mastery status, trial accuracy trends, and any new skill acquisitions from the past week
- Note any significant behavior events or plan modifications logged during the week
Done when Session counts, goal mastery data, and key behavior notes are gathered for every active client.
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2
Gmail - draft parent progress update emails
gmail.com
WebRun opens Gmail to draft parent progress update emails. - Draft a clear, parent-friendly progress update for each client, using plain language and avoiding clinical jargon
- Include session hours delivered, skills worked on, any goals mastered, and a note on upcoming focus areas
- Address each email to the family's primary contact on file and reference the client by first name only
- Save every draft unsent in Gmail. Do not send any message to families automatically.
Done when A Gmail draft exists for every active client's family, waiting for clinical review and approval.
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3
Slack - notify the clinical team that drafts are ready
slack.com
WebRun opens Slack to notify the clinical team that drafts are ready. - Post a notification to the clinical team's Slack channel that this week's parent update drafts are ready in Gmail
- Include the count of drafts prepared and a link to the Gmail drafts folder
Done when The clinical team is notified in Slack that drafts are ready for their review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send progress updates to families automatically?
No. Every family-facing message is saved as a Gmail draft and waits for your BCBA or clinical lead to review, edit, and send. No protected health information leaves your practice without clinical approval.
Does the draft include raw data graphs or clinical scores?
The draft is written in plain, family-friendly language. It references session hours, goals worked, and skills mastered in everyday terms. Detailed clinical data sheets remain in CentralReach for the BCBA's reference.
What if a client had no sessions that week?
Clients with zero sessions in the prior week are excluded from the draft run. Your Slack notification will note if any active clients were skipped so the team can follow up as needed.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.