Automated AestheticsPro Photo Consent Checklist
Every night, WebRun opens AestheticsPro, finds every before and after photo charted that day, checks whether that patient has a signed photo release consent on file, logs any patient missing consent to a Google Sheet, and posts a same day Slack alert so your team can get consent squared away before any photo is ever used in marketing.
How do I check that before and after photos have signed patient consent?
WebRun checks AestheticsPro every night for that day's before and after photos, confirms whether each patient has a signed photo release on file, and logs any gap to a Google Sheet with a same day Slack alert. No photo is posted or shared by WebRun, so your team can close the consent gap before any image is used.
- Missing photo consent is caught the same night a photo is taken
- No photo is ever posted or shared by WebRun itself
- Consent gaps stay visible until a signed release is confirmed on file
Built for med spa compliance officers · medical aesthetics practice managers · marketing coordinators at med spas · injectors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.aestheticspro.comin a real browser with your saved login - no setup, no API keys. -
1
AestheticsPro - find that day's charted photos
aestheticspro.com
WebRun opens AestheticsPro to find that day's charted photos. - Open AestheticsPro's EMR and pull every before and after photo charted for the day
- Check each associated patient record for a signed photo release consent form
- Note the treatment, provider, and consent status for each photo
Done when Every photo charted that day has a checked consent status.
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2
Google Sheets - log the consent status gap
google.com
WebRun opens Google Sheets to log the consent status gap. - Append any patient whose photo is missing a signed release to the consent tracking sheet
- Record the treatment date, provider, and photo location for follow up
- Mark the row as resolved once a signed consent is later confirmed on file
Done when The consent tracking sheet lists every photo currently missing a signed release.
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3
Slack - alert the team to missing consent
slack.com
WebRun opens Slack to alert the team to missing consent. - Post an alert to the compliance or front desk channel naming each patient missing consent
- Remind the team the photo must not be used in marketing until consent is on file
Done when Your team is alerted in Slack to every photo missing signed consent before it can be used.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun post or share any photo itself?
No. WebRun never posts, sends, or shares a patient photo anywhere. It only checks whether consent is on file and alerts your team to any gap, leaving the decision to use a photo entirely with your staff.
What happens to a photo missing consent?
It stays flagged in the tracking sheet and Slack until a signed release is confirmed on file in AestheticsPro. Your team decides how to follow up with the patient.
Does this check apply to every treatment photo?
It checks every before and after photo charted that day, regardless of treatment type, so no photo slips through without a consent check.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.