Automated PatientNow GLP-1 Refill Reminders
Every morning, WebRun opens PatientNow, finds patients whose GLP-1 supply runs out within the next 5 days based on their last fill date and dose, drafts a personalized refill reminder for each in Gmail, and leaves every draft unsent so your staff can review and send it.
How do I automatically remind patients before their GLP-1 refill runs out?
WebRun checks PatientNow every morning for patients whose semaglutide or tirzepatide supply runs out within 5 days, based on their last fill date and current dose. It drafts a personalized reminder for each in Gmail and leaves it unsent, so your staff can review and send it before any patient goes without a dose.
- Patients get a refill reminder before their supply runs out, not after
- Staff review and send drafts in minutes instead of writing each one from scratch
- No patient loses program momentum waiting on a missed refill
Built for medical weight loss clinics · GLP-1 clinics · obesity medicine practices · weight loss patient coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.patientnow.comin a real browser with your saved login - no setup, no API keys. -
1
PatientNow - find patients due for a refill
patientnow.com
WebRun opens PatientNow to find patients due for a refill. - Open PatientNow and pull the active GLP-1 patient list with last fill date, days supply, and current dose
- Calculate the estimated run-out date for each patient from their last fill and prescribed dose
- Shortlist patients whose supply runs out within the next 5 days
- Note whether each patient's next appointment is already booked before the run-out date
Done when Every patient running low on GLP-1 supply within 5 days is listed with their run-out date and dose.
-
2
Gmail - draft a reminder for each patient
gmail.com
WebRun opens Gmail to draft a reminder for each patient. - Draft a short, personalized reminder for each patient naming their medication and the date their supply runs out
- Include a prompt to book or confirm their next appointment if one isn't already on the calendar
- Save every reminder as an unsent Gmail draft. Do not send anything to a patient automatically
- Group the drafts so staff can review and send them in one pass
Done when An unsent Gmail draft exists for every patient due for a refill within 5 days, ready for staff review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email patients without my staff's approval?
No. Every refill reminder is saved as an unsent Gmail draft. A staff member reviews and sends each one; WebRun never emails a patient on its own.
How does it know when a patient's supply runs out?
It calculates an estimated run-out date from the last fill date and prescribed dose on file in PatientNow, then shortlists anyone due within 5 days.
What if a patient already refilled or their dose changed?
WebRun reads the live fill history and current dose in PatientNow each morning, so anyone already refilled or moved to a new dose is dropped from that day's list.
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Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.