Get patients back in for their follow-up ultrasound on time
Every morning, WebRun opens 1st Providers Choice, finds patients whose follow-up or post-procedure surveillance ultrasound is due within the next two weeks, checks Google Calendar to confirm they don't already have a visit booked, and drafts a reminder email in Outlook for your front desk to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.1stproviderschoice.comin a real browser with your saved login - no setup, no API keys. -
1
1st Providers Choice - find follow-up ultrasounds due
1stproviderschoice.com How to Automate 1st Providers Choice
WebRun opens 1st Providers Choice to find follow-up ultrasounds due. - Open 1st Providers Choice and filter patients by follow-up or surveillance ultrasound due date
- Capture each patient due within the next 14 days along with their last scan date and treating physician
- Skip anyone flagged as discharged or transferred out of care
Done when Every patient due a follow-up ultrasound in the next 14 days is listed.
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2
Google Calendar - check for an existing booking
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to check for an existing booking. - Check the practice calendar for each due patient's name
- Mark patients who already have an upcoming visit booked as covered
- Pass through only the patients with no booking on the calendar
Done when Only patients without an existing upcoming appointment remain on the list.
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3
Outlook - draft the reminder for review
microsoft.com How to Automate Outlook
WebRun opens Outlook to draft the reminder for review. - Draft a friendly reminder email for each remaining patient naming the recommended follow-up window
- Include a scheduling link or the front desk number to book
- Leave every draft unsent in Outlook for the front desk to review and send
Done when A reviewed, ready-to-send draft sits in Outlook for every patient due a follow-up ultrasound.
How do I remind vein patients when their follow-up ultrasound is due?
WebRun checks 1st Providers Choice every morning for patients due a follow-up or post-procedure surveillance ultrasound within 14 days, confirms in Google Calendar that they have no visit already booked, and drafts a reminder email in Outlook naming the recommended window. Your front desk reviews and sends each draft, so due dates are caught without any email leaving unattended.
- Every follow-up ultrasound due in the next 14 days gets a reviewed reminder draft
- No reminder reaches a patient without front desk review first
- Patients who already booked are skipped automatically from the calendar check
Built for vein clinic front desk staff · phlebologists · practice managers · vascular surgery practices
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will patients get an email without anyone checking it first?
No. WebRun only leaves a drafted reminder in Outlook. A person on your front desk reviews and sends each one, so nothing goes to a patient unattended.
How does it know a patient is due?
It reads each patient's last scan date and your practice's follow-up interval from 1st Providers Choice, then flags anyone due within the next 14 days.
What if the patient already booked their visit?
It checks Google Calendar first and skips anyone who already has an upcoming appointment, so you never double message someone who's already on the schedule.
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