How to Automate Avionte

A staffing agency is judged on how fast a req gets filled

A staffing agency sits at an awkward join. It employs people who work somewhere else, bills a client for their hours, and pays them well before the client pays it. Speed decides who wins: a manufacturing plant with a shift starting Monday will use whichever agency puts a body on the floor first.

Avionte is the platform built for that kind of work, and it is unusual in covering both halves of it. The front office is the ATS and the CRM together, holding candidates, clients, job orders, activity and placements in one connected record. The back office is payroll and billing, so hours approved on Friday become a pay run and an invoice without anybody retyping them.

Around that sit the pieces recruiters and workers actually touch. Avionte 24/7 is the phone app where staff search jobs, complete onboarding, manage schedules, track time and see their pay. PIXEL runs structured AI interviews and returns a qualification summary. SimpleVMS covers the vendor management side for employers running a bench of agencies.

The req arrives in a portal the client owns

The agency's own system is only half the day. The other half happens inside systems belonging to clients.

Large employers do not email job orders. They post them into a vendor management system, and the agency competes to see the requisition, understand it and submit somebody before three other agencies do. That means a person on the recruiting desk keeps several VMS portals open in tabs and refreshes them.

Hours behave the same way. A warehouse client approves time in its own timekeeping system, the payroll cutoff is Monday morning, and Friday afternoon goes on chasing supervisors and copying numbers across. The invoice then has to be entered into that client's payables portal on its own schedule.

Underneath all of it, credentials. A nursing licence, a forklift certification, a food handler card, a background check that has to be redone for one particular site. The expiry date in the record is only as good as the day somebody typed it, and an expired credential on a live assignment is the kind of problem that ends a contract.

Avionte

First submission of the day Every client vendor management portal read before the branch opens, with new requisitions matched to the bench and routed to whoever owns that account.

Hours found before the cutoff Each client's timekeeping system checked on the morning approvals are due, so Friday starts with a named list of unapproved shifts.

Credentials verified at the source Licences and certifications checked against the board that issued them, per worker and per assignment, rather than against a date in the record.

Avionte carries the placement from job order to invoice

The platform is genuinely deep on the part it owns, and a branch not using it properly is retyping for a living.

Job order management, resume parsing, advanced search and generated job descriptions cover the front of the process. Onboarding is paperless: I-9s, W-4s, state forms, e-signatures and background checks collected in a workflow rather than a folder. Captured time feeds payroll directly, with multi-assignment calculation handled, and billing produces client-specific invoices from those hours against the rate structure and billing rules on the agreement. Compliance covers ACA tracking, WOTC, E-Verify and multi-jurisdiction tax reporting. Reporting runs on recruiter productivity, client and job profitability, pipeline and redeployment.

The pattern is the one every operations platform has. Each of those acts on a record somebody in the agency created.

Nobody in the agency creates the requisition sitting in a client's VMS, the approval missing from a client's timekeeping system, the invoice not yet entered in a payables portal, or the licence a state board quietly suspended last month.

Credentials checked where they were actually issued

Hand those logins to something that opens them every morning and the desk gets its afternoon back.

Every VMS portal swept before the branch opens, with new requisitions read, matched against the skills already on the bench and routed to the recruiter who owns that account. Requisitions filled elsewhere marked closed instead of worked for another week.

Client timekeeping systems read on the morning approvals are due, so Friday begins with a named list of unapproved shifts rather than a round of calls to find out. Missed punches and unauthorised overtime surfaced while the week can still be corrected.

Licences and certifications verified against the issuing board's own register, per worker and per assignment, so a suspension is not discovered by the client. Background checks and drug screens tracked at the vendor until they clear. Invoices tracked into the payables portal that actually pays them, so an unpaid week shows up in days. Assignments approaching their end date turned into a redeployment call while the worker is still earning.

The recruiter still makes the call

Reading portals and comparing dates is not recruiting. Choosing which of four people goes to a client is, and so is telling a worker their assignment ends Friday.

WebRun is an agent that works a real Chrome browser, signed in as you. It opens a client's VMS, their timekeeping system, a state licensing register, a background check vendor or a payables portal, reads what is on the screen, and squares it against what Avionte already holds about the job order, the placement and the worker.

It runs on your schedule in your own private environment, and a run can be restricted to a named list of domains. It does not submit a candidate, run a payroll, release an invoice or message a worker. Those are prepared and wait.

Every workflow below is built already, and each one names what it signs into.