Draft follow-up emails for open staffing quotes before they go cold
Every morning, WebRun opens Avionte, finds client quotes and job orders that have been open for three or more days with no response, drafts a polite follow-up email in Gmail for each, logs the activity in Google Sheets, and leaves the drafts for a recruiter to review before sending.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically follow up on open staffing quotes before they go cold?
Every morning WebRun opens Avionte, finds client quotes that have been open for three or more days with no reply, drafts a polite follow-up email in Gmail for each, and logs the pipeline in Google Sheets. Recruiters review and send each draft, so no opportunity goes cold without a human touch.
- No open quote goes uncontacted for more than three days
- Recruiters start each day with follow-up drafts ready to review and send
- The quote pipeline is tracked automatically in Google Sheets
Built for staffing agencies · temp agencies · recruiting firms · light-industrial staffing
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.avionte.comin a real browser with your saved login - no setup, no API keys. -
1
Avionte - find open quotes with no recent activity
avionte.com How to Automate Avionte
WebRun opens Avionte to find open quotes with no recent activity. - Open Avionte and filter Job Orders to the Open or Quoted status
- Identify records with no activity note or status change in the past three days
- Capture the client name, contact email, role, headcount, and the original quote date
Done when Every stale open quote is listed with its client contact and details.
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2
Gmail - draft a follow-up email for each
gmail.com How to Automate Gmail
WebRun opens Gmail to draft a follow-up email for each. - Draft a short, on-brand follow-up email for each stale quote referencing the role and headcount
- Address the email to the client contact captured from Avionte
- Save each email as a Gmail draft and leave it unsent for the recruiter to review
Done when A Gmail draft exists for every stale quote, ready for recruiter review and sending.
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3
Google Sheets - log the follow-up pipeline
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the follow-up pipeline. - Append a row for each stale quote to the follow-up tracker sheet: client, role, days open, draft status
- Mark the draft as pending review so managers can see what is outstanding
Done when The tracker sheet is updated with today's batch of stale quotes and their draft status.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the follow-up emails automatically?
No. WebRun saves every follow-up as a Gmail draft and leaves it unsent. A recruiter reviews and sends each one, so nothing goes to a client without a human check.
How many days does a quote sit before it triggers a draft?
Three days by default. You can adjust the threshold during setup to match your sales cycle, for example two days for high-volume light-industrial orders.
What if a client already responded and the quote moved forward?
WebRun reads the live Job Order status in Avionte each morning. Quotes that have an activity note or a status change in the past three days are skipped automatically.
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