Renew provider licenses and DEA certificates before they lapse
Every Monday, WebRun opens Graphium Health and the credentialing tracker in Google Sheets, reads each active provider's medical license, DEA registration, ACLS certification, and state permit expiry dates, flags anyone expiring within 90 days, updates the tracker, and drafts a renewal reminder email in Gmail for the credentialing coordinator to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track anesthesia provider license and DEA expiry dates?
WebRun checks Graphium Health every Monday for anesthesia provider credentials expiring within 90 days, including medical licenses, DEA registrations, and ACLS certifications. The credentialing tracker in Google Sheets is updated automatically and a draft renewal reminder is queued in Gmail for each expiring item, so your coordinator can review and send with a single click.
- No provider credential lapses because renewals are flagged 90 days in advance
- Color-coded Google Sheets tracker gives the credentialing team an instant status view every week
- Draft renewal reminders are ready to send with one click, saving hours of manual follow-up
Built for anesthesia credentialing coordinators · anesthesia group administrators · medical staff offices · anesthesia practice managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.graphiumhealth.comin a real browser with your saved login - no setup, no API keys. -
1
Graphium Health - read provider credential expiry dates
graphiumhealth.com How to Automate Graphium Health
WebRun opens Graphium Health to read provider credential expiry dates. - Open Graphium Health and navigate to the provider management and OPPE section
- Pull the active provider roster with each provider's license type, DEA number, and credential expiry dates
- Identify providers with any credential expiring within 90 days
- Note the credential type, current expiry date, and the number of days remaining for each
Done when Every active provider has been checked and any credential expiring within 90 days is identified.
-
2
Google Sheets - update credentialing tracker
google.com How to Automate Google Sheets
WebRun opens Google Sheets to update credentialing tracker. - Open the credentialing tracker sheet and update each provider's expiry dates with the latest from Graphium Health
- Set a color-coded status for each credential: Green for more than 90 days, Yellow for 60 to 90 days, Red for fewer than 60 days
- Add a row to the Action Required tab for each credential expiring within 90 days
Done when The credentialing tracker is updated and the Action Required tab lists every expiring credential.
-
3
Gmail - draft renewal reminders for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft renewal reminders for review. - Draft a renewal reminder email for each provider with an expiring credential, addressed to the credentialing coordinator
- Include the provider name, credential type, expiry date, and a note on the renewal lead time needed
- Leave each draft unsent in Gmail for the coordinator to review, personalize, and send
Done when A draft renewal reminder email exists in Gmail for each expiring credential, ready for coordinator review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the renewal reminder emails automatically?
No. WebRun drafts each reminder and leaves it in Gmail for your credentialing coordinator to review and send. No email goes out without a human approving it first.
Which credential types does it track?
It tracks whatever is recorded in Graphium Health's provider management section, typically including medical licenses, DEA registrations, ACLS certifications, and state permits. You can add additional types to the Google Sheets tracker.
What if a provider renews a credential between Monday runs?
The tracker reads live data from Graphium Health each Monday. Once the renewed expiry date is recorded in Graphium Health, the credential's status updates automatically the following Monday and the action item is cleared.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.