Draft care-gap outreach for anesthesia patients with open quality measures
Every Monday, WebRun opens Graphium Health, identifies patients with open anesthesia quality care gaps such as missing post-operative pain scores or incomplete safety checklist documentation, logs the gap list to Google Sheets, and drafts an outreach message in Gmail for each gap for your care coordinator to review and send before any contact reaches the patient.
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How do I automatically draft care-gap outreach for open anesthesia quality measures?
WebRun opens Graphium Health every Monday, identifies anesthesia cases from the past 30 days with open QCDR quality measure gaps, and logs them by measure type to a Google Sheets tracker. A draft outreach message is queued in Gmail for each gap for your care coordinator to review and send, so quality measures are closed without any automated patient contact.
- Open QCDR care gaps are identified and queued for outreach within a week of the case, not at year-end
- Coordinators review and send draft outreach with one click, saving hours of gap identification
- Clinically excluded cases are filtered automatically so the coordinator only sees genuinely actionable items
Built for anesthesia care coordinators · anesthesia quality directors · anesthesia group administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.graphiumhealth.comin a real browser with your saved login - no setup, no API keys. -
1
Graphium Health - identify patients with open QCDR care gaps
graphiumhealth.com How to Automate Graphium Health
WebRun opens Graphium Health to identify patients with open QCDR care gaps. - Open Graphium Health and navigate to the QCDR quality measure dashboard
- Identify cases from the past 30 days where a quality measure element remains open or incomplete
- Pull the case identifier, provider, facility, measure name, and gap type for each open item
- Exclude cases where the measure was intentionally excluded due to clinical contraindication
Done when All open QCDR care gaps from the past 30 days are identified with their case and measure details.
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2
Google Sheets - log care gap list with measure details
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log care gap list with measure details. - Append each open care gap to the care-gap tracker sheet with the case date, provider, measure name, and gap status
- Group gaps by measure type so the coordinator can see which quality measures have the most open items
- Update the Status column to Outreach Drafted once a Gmail draft is created for the item
Done when All open care gaps are logged in Google Sheets and grouped by measure type.
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3
Gmail - draft outreach messages for coordinator review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft outreach messages for coordinator review. - Draft an outreach message for each open care gap, addressed to the patient's care coordinator or the responsible provider
- Keep the message focused on the specific quality measure item and the information or action needed to close it
- Leave every draft unsent in Gmail for the coordinator to review before any message is sent to a patient or provider
Done when A draft outreach message exists in Gmail for every open care gap, ready for coordinator review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send care-gap messages to patients or providers automatically?
No. Every outreach message is drafted and left unsent in Gmail for your care coordinator to review and send. No patient or provider receives any message without explicit human approval, consistent with HIPAA requirements for protected health information.
Which QCDR quality measures does it check for open gaps?
It reads all measures currently tracked for your group in Graphium Health's QCDR dashboard, so it automatically covers your full measure set. Common anesthesia gaps include post-operative pain assessment, surgical safety checklist rates, and temperature management documentation.
How does it handle cases where a measure was excluded for clinical reasons?
Cases with a documented clinical exclusion or denominator exception recorded in Graphium Health are automatically filtered out, so only genuinely open and actionable care gaps appear in the draft queue.
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