Turn receipt photos into logged expenses
Every 15 minutes, WebRun checks WhatsApp and Gmail for new receipt photos or forwarded receipt emails from employees, reads the vendor, amount, date, and category off each one, and drafts the expense entry in Wafeq for your accountant to approve, so no receipt sits in someone's camera roll until month end.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I turn employee receipt photos into logged expenses automatically?
WebRun checks WhatsApp and Gmail every 15 minutes for new receipt photos or forwarded receipt emails from employees, reads the vendor, amount, date, and category off each one, and drafts the expense entry in Wafeq with the original file attached. Your accountant reviews and approves it before it posts, so no receipt gets lost or logged twice.
- Receipts get logged within 15 minutes of being sent, not dug out at month end
- Every entry keeps the original photo attached for the accountant to verify
- Nothing posts to the ledger without an accountant's approval first
Built for SMEs with field or traveling staff · finance teams tired of chasing receipts · bookkeepers · construction and field service businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
web.whatsapp.comin a real browser with your saved login - no setup, no API keys. -
1
WhatsApp - receive receipt photos from employees
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to receive receipt photos from employees. - Check the expenses WhatsApp number for new receipt photos
- Read the vendor, amount, date, and currency off each photo
- Reply confirming receipt so the employee knows it was captured
Done when Every new receipt photo has been read and acknowledged.
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2
Gmail - receive forwarded receipt emails
gmail.com How to Automate Gmail
WebRun opens Gmail to receive forwarded receipt emails. - Check the expenses inbox for forwarded receipt emails or attached PDFs
- Read the vendor, amount, date, and currency off each one
- Match it to the employee who forwarded it
Done when Every forwarded receipt email has been read and matched to an employee.
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3
Wafeq - draft the expense entry for approval
wafeq.com How to Automate Wafeq
WebRun opens Wafeq to draft the expense entry for approval. - Draft an expense entry with the vendor, amount, date, and category for each captured receipt
- Attach the original photo or file to the entry
- Leave it as a draft for your accountant to review and approve. Never post it straight to the ledger
Done when Every captured receipt has a draft expense entry waiting for approval in Wafeq.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it post expenses straight to the ledger?
No. Every captured receipt becomes a draft expense entry in Wafeq. Your accountant still reviews and approves it before it posts.
What if the amount or vendor is hard to read on the photo?
It drafts its best reading and attaches the original photo to the entry, so your accountant can double check it at a glance during approval.
Does the employee know their receipt was received?
Yes. WebRun replies on WhatsApp or email confirming it was captured, so nobody has to wonder if a receipt got lost.
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