Get re-enrollment signed before seats fill
Every Monday, WebRun opens Teaching Strategies GOLD to find currently enrolled families whose re-enrollment deadline is within 30 days, prepares next year's tuition agreement in DocuSign with the family and classroom details filled in, and drafts a reminder email in Gmail with the signing link for the director to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I remind families to re-enroll before their deadline and before seats fill?
WebRun checks Teaching Strategies GOLD every Monday for families within 30 days of their re-enrollment deadline, prepares next year's tuition agreement in DocuSign with their details filled in, and drafts a reminder email in Gmail with the signing link. Both the contract and the reminder wait for the director to review and send, so nothing reaches a family unapproved.
- Families get a 30 day runway to sign instead of a last minute scramble
- Contracts arrive pre filled instead of a blank agreement the family has to complete
- Nothing goes out for signature without the director reviewing it first
Built for preschool directors · enrollment coordinators · early learning centers · child care business managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
mygold.teachingstrategies.comin a real browser with your saved login - no setup, no API keys. -
1
Teaching Strategies GOLD - find families nearing their deadline
teachingstrategies.com How to Automate Teaching Strategies GOLD
WebRun opens Teaching Strategies GOLD to find families nearing their deadline. - Open Teaching Strategies GOLD and check each enrolled child's current classroom and age band for next year
- List any family whose re-enrollment deadline falls within the next 30 days
Done when Every family within 30 days of their re-enrollment deadline is listed.
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2
DocuSign - prepare next year's contract
docusign.com How to Automate DocuSign
WebRun opens DocuSign to prepare next year's contract. - Prepare next year's tuition agreement with the family, child, and classroom details filled in
- Leave the envelope unsent until the director approves it
Done when A prepared, unsent contract envelope exists for every family on the list.
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3
Gmail - draft the reminder email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the reminder email. - Draft a reminder email noting the deadline and referencing the prepared contract
- Leave the email in Drafts. Never send a re-enrollment contract without director review
Done when A draft reminder is waiting in Gmail for every family, none sent yet.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will a contract go out for signature without review?
No. WebRun prepares the DocuSign envelope and leaves it unsent, and the reminder email waits in Gmail Drafts. The director has to review and send both before a family sees them.
How far ahead does it give families notice?
It starts the process 30 days before a family's re-enrollment deadline, so there's enough runway for a reminder, a signature, and a follow up if needed.
What if a family already re-enrolled?
It reads current enrollment status in Teaching Strategies GOLD each Monday, so a family that already signed drops off the list automatically.
Related templates
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