Automated GOLD Portfolio Photo Uploads
Every night, WebRun opens the classroom's shared Google Drive folder, matches that day's photos to the right child using the folder and file names teachers already use, stages each one as a pending entry in the child's Teaching Strategies GOLD portfolio, and messages the lead teacher on Telegram once the batch is ready to review.
How do I get daily classroom photos into each child's portfolio without extra work for teachers?
WebRun reviews each classroom's shared Google Drive folder every night, matches that day's photos to the right child by the file name teachers already use, and stages each as a pending entry in that child's Teaching Strategies GOLD portfolio, then messages the lead teacher on Telegram once the batch is ready, so nothing publishes until a teacher reviews it.
- Portfolios stay current with same day photos instead of a weekend catch up
- Teachers spend seconds reviewing a staged batch instead of tagging photos one by one
- Nothing reaches a family's view until a teacher has reviewed and published it
Built for preschool teachers · early learning centers · pre-K classrooms · child care administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
drive.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Drive - collect today's classroom photos
drive.google.com
WebRun opens Google Drive to collect today's classroom photos. - Open the classroom's shared Drive folder and pull in today's uploaded photos
- Match each photo to a child using the file name or subfolder teachers already use
- Skip anything already processed on an earlier run
Done when Every new photo from today is matched to a child.
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2
Teaching Strategies GOLD - stage each photo in the right portfolio
teachingstrategies.com
WebRun opens Teaching Strategies GOLD to stage each photo in the right portfolio. - Open each matched child's portfolio in Teaching Strategies GOLD
- Stage the photo as a pending entry with today's date and classroom
- Leave it unpublished until a teacher reviews and confirms it
Done when Every matched photo is staged as a pending portfolio entry, none published yet.
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3
Telegram - tell the teacher it's ready to review
telegram.org
WebRun opens Telegram to tell the teacher it's ready to review. - Message the lead teacher that tonight's batch is staged and ready
- Note how many photos are waiting and for which children
Done when The lead teacher has been told tonight's batch is ready to review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Do photos reach families before a teacher sees them?
No. WebRun only stages each photo as a pending entry in GOLD. A teacher has to review and publish it before it becomes visible in a family's portfolio view.
How does it know which child is in each photo?
It matches the file name or subfolder teachers already use when they upload from their classroom device, so no extra tagging step is added to a teacher's day.
What happens to a photo it can't match to a child?
It leaves it in the Drive folder untouched and skips it. Nothing gets stored against the wrong child's record.
Related templates
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