Automatic Classroom Ratio Compliance Alerts
Every hour during the day, WebRun opens Teaching Strategies GOLD to count each classroom's currently checked in children by age group, checks Google Calendar for which staff are on shift in that room, compares the count to your state's required ratio, and alerts the director in Slack the moment any room drifts out of compliance.
How do I catch a classroom ratio violation before it becomes a compliance problem?
WebRun checks each classroom's headcount in Teaching Strategies GOLD every hour, compares it against the staff on shift in Google Calendar, and alerts the director in Slack the instant a room drifts out of your state's required ratio. It never files anything with a licensing agency, it only gives your director the chance to fix a staffing gap right away.
- Out of ratio rooms get caught within the hour instead of at a surprise inspection
- Directors get named rooms and headcounts, not a vague warning
- Nothing is ever filed or reported externally without your program's own decision
Built for preschool directors · program administrators · early learning centers · child care compliance officers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
mygold.teachingstrategies.comin a real browser with your saved login - no setup, no API keys. -
1
Teaching Strategies GOLD - count each classroom's headcount
teachingstrategies.com
WebRun opens Teaching Strategies GOLD to count each classroom's headcount. - Open Teaching Strategies GOLD and count each classroom's currently enrolled children present by age group
- Note the exact headcount per room
Done when Every classroom's current headcount by age group is confirmed.
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2
Google Calendar - check staff on shift
calendar.google.com
WebRun opens Google Calendar to check staff on shift. - Check Google Calendar for which staff are on shift in each classroom this hour
- Match staff count against the headcount for that room
Done when Every classroom's staff to child ratio for this hour is calculated.
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3
Slack - alert the director immediately
slack.com
WebRun opens Slack to alert the director immediately. - Alert the director immediately in Slack if any classroom is out of the required ratio
- Name the room, the current count, and the staff on shift
Done when The director has been alerted to any out of ratio classroom, or told all rooms are in compliance.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it file anything with the state licensing agency?
No. It only alerts your director in Slack. Reporting to a licensing agency, if it's ever needed, stays a decision your program makes, not something WebRun does on its own.
How does it know how many staff are in a room?
It reads the shift schedule your center already keeps in Google Calendar, matched against the classroom checked in that hour.
What happens if a room briefly dips out of ratio during pickup?
It alerts every hour on the hour, so a momentary dip between checks won't trigger an alert unless it's still out of ratio when the next check runs.
Related templates
Put this on autopilot.
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