Automated Gingr Vaccine Record Reminders
Every morning, WebRun opens Gingr, reviews each pet's vaccination records, finds the ones expired or expiring in the next 30 days, drafts a warm record-update request to each owner in Gmail, leaves every draft unsent for the front desk, and posts your team a Slack list of pets with lapsing vaccines.
How do I keep boarding and daycare vaccination records up to date?
Every morning, WebRun opens Gingr, reviews each pet's immunization records, and finds vaccines that are expired or expiring within 30 days. It drafts a warm record-update request to each owner in Gmail naming the pet and vaccine, leaves the drafts unsent for the front desk, and posts your team a Slack list, soonest to lapse first.
- Lapsing vaccine records surface every morning, not at check-in
- Each owner request is drafted and waiting, so the front desk just reviews and sends
- Fewer pets turned away or boarded without current proof of vaccination
Built for dog daycare owners · boarding kennels · pet resort managers · front desk teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.gingrapp.comin a real browser with your saved login - no setup, no API keys. -
1
Gingr - find lapsing vaccine records
gingrapp.com
WebRun opens Gingr to check each pet's vaccination records. - Open Gingr and review the immunization records on each pet's profile
- Find pets whose required vaccines are expired or expiring within the next 30 days
- Capture the pet, owner, vaccine type, and expiry date for each
Done when Every pet with an expired or expiring vaccine is listed with its owner and expiry date.
-
2
Gmail - draft owner record requests
gmail.com
WebRun drafts a vaccine record request for each owner and leaves it unsent. - Draft a warm, on-brand request to each owner naming their pet and the vaccine that needs updating
- Add a line asking them to email or upload current proof before their next stay
- Save every message as a draft and leave it unsent for the front desk to review
Done when A record-update request draft sits ready in Gmail for every pet with a lapsing vaccine.
-
3
Slack - report whose records lapse
slack.com
WebRun posts the day's lapsing-vaccine list to Slack. - Post your team a list of pets with expired or expiring vaccines and their owners
- Group by how soon each record lapses so the most urgent stand out
- Note that the owner request drafts are waiting in Gmail for review
Done when Your front desk has today's lapsing-vaccine list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email owners on its own?
No. WebRun only drafts each record-update request in Gmail and leaves it unsent. Your front desk reads every message and clicks send, so no owner is contacted without a person approving it first.
How does it know which records are lapsing?
It reads the immunization records on each pet's Gingr profile every morning and flags any required vaccine that is expired or expires within the next 30 days, so you chase only the pets that genuinely need updated proof.
Will it change vaccine records in Gingr?
No. WebRun never edits a pet's records. It surfaces who is lapsing and drafts the request. Your team updates the record in Gingr once the owner sends current proof.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.